Student Information System

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Design of a Comprehensive Student Information System (SIS) and User Interface for the Honors College at USF Sean M. Motta 1, 2 Advisor: Ms. Sharon Geiger 2
1

Department of Mechanical Engineering, USF College of Engineering 2 USF Honors College

Design of a Comprehensive Student Information System (SIS) and User Interface for the Honors College at USF Sean M. Motta 1, 2 Advisor: Ms. Sharon Geiger 2
1

Department of Mechanical Engineering, USF College of Engineering 2 USF Honors College

Abstract
The creation and management of accurate, up-to-date information regarding a student’s academic career is critically important in the management of a university. Previously, the USF Honors College relied heavily on paper records for this initiative. This research focuses on the design and implementation of a comprehensive student information system and user interface to replace the current paper records. Honors College Staff are able to directly access all aspects of a student’s academic progress through a secure, online interface embedded in the college’s website. The system utilizes user authentication, displaying only information necessary for an individual’s duties. Additionally, each sub-system has authentication allowing authorized users to create or update information in that sub-system. All data is thoroughly reviewed and validated on the server before actual record alteration occurs. In addition to a staff user interface, this system features a student user interface, allowing users to access information and submit requests electronically, saving both completion and processing time. All data is stored securely on SQL servers managed by the USF IT department. Standard best practices are employed throughout the system to ensure the highest possible level of security and standardization. The system features a complex logging system to track all users’ access and ensure conformity to data access guidelines. This system is expected to increase the efficiency of the college’s record management thereby decreasing the work hours needed to access and deliver student records to users throughout the day, and again later to file these records. It is anticipated that this system will increase the efficiency of the department, and allow staff to better serve students.

Problem Statement
The creation and management of accurate, up-to-date information regarding a student’s academic career is critically important in the management of a university. Previously, the USF Honors College relied heavily on paper records for this initiative. While paper records are a traditional way of managing student data there are several drawbacks to this method. First, paper records may be difficult to manage and track. The physical exertion required to retrieve, alter, and re-file paper records are all non-value added activities. Additionally, it is only possible for one user to alter physical records at a time. Finally, data integrity and logging is difficult. 2|Page

Introduction
This research will focus on the design, implementation, testing, and analysis of a comprehensive, integrated, semi-autonomous student information system (SIS) and user interface (UI) to replace the paper records. Honors College staff will be able to directly access all aspects of a student’s academic progress with the Honors College through a secure, online interface embedded in the college’s website. The system will utilize a system of user authentication, displaying only the information necessary for an individual staff member’s duties. In addition, each sub-system will have authentication which will allow authorized users to create, update, or remove specific information in that system. All data will be thoroughly reviewed and validated on the server before actual record alteration occurs. This system is expected to increase the efficiency of the college’s record management and staff. Significantly fewer man hours will be necessary to access and deliver student...
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