Stakeholder Management
Stakeholder management and reporting plan
The aim of stakeholder management and reporting plan is to summarize and communicate project progress and issues to the various stakeholders. Reporting the progress of the event accurately and regularly allows for better quality decision-making. There would like to discuss with the key stakeholder in following sections.
Firstly, the major key stakeholder is Leisure and Cultural Service Department (LCSD). As LCSD contracted out to 4 Seasons Events Company to create and manage in this cultural event, company’s project manager should provide all up-to-date information to report to Margrit LI, who is Assistant Director (Leisure Services) in LCSD. They would present executive summary information to LCSD’s director for their consideration. Moreover, project manager should hold a regular face to face meeting every two weeks at half a year ago, for other channel of communication, there can use email to keep contact and some technologic ways, such as webinars, video conferencing and teleconferencing. The purpose of frequency contact is to confirm the event can achieve our objectives and increase the communication between LCSD and company. After the event, project manager must report the details on the whole event to the LCSD in follow-up section. Also, it should evaluate the success or impact of the event.
On the other hand, exhibitors also are the key stakeholder. It would like to include two departments to manage. First of all, project officer should consider and discuss the suitable country’s exhibitors; it is a selection process before contact with them. Then, it would assign operation department to follow on. Operation department may form a project team to contact with exhibitors. Thus, the focus efforts on this team are monitor exhibitor’s progress and status, and make timely decision. To ensure the quality of exhibitors, it must offer interview and presentation to make sure that they can meet event objective and
The aim of stakeholder management and reporting plan is to summarize and communicate project progress and issues to the various stakeholders. Reporting the progress of the event accurately and regularly allows for better quality decision-making. There would like to discuss with the key stakeholder in following sections.
Firstly, the major key stakeholder is Leisure and Cultural Service Department (LCSD). As LCSD contracted out to 4 Seasons Events Company to create and manage in this cultural event, company’s project manager should provide all up-to-date information to report to Margrit LI, who is Assistant Director (Leisure Services) in LCSD. They would present executive summary information to LCSD’s director for their consideration. Moreover, project manager should hold a regular face to face meeting every two weeks at half a year ago, for other channel of communication, there can use email to keep contact and some technologic ways, such as webinars, video conferencing and teleconferencing. The purpose of frequency contact is to confirm the event can achieve our objectives and increase the communication between LCSD and company. After the event, project manager must report the details on the whole event to the LCSD in follow-up section. Also, it should evaluate the success or impact of the event.
On the other hand, exhibitors also are the key stakeholder. It would like to include two departments to manage. First of all, project officer should consider and discuss the suitable country’s exhibitors; it is a selection process before contact with them. Then, it would assign operation department to follow on. Operation department may form a project team to contact with exhibitors. Thus, the focus efforts on this team are monitor exhibitor’s progress and status, and make timely decision. To ensure the quality of exhibitors, it must offer interview and presentation to make sure that they can meet event objective and