Procedural Message: Electronic communications policy

To: All Employees
From: (name), Human Resources
Subject: Electronic Communications Policy

This email is a reminder of the electronic communication policy which include telephone, electronic mail, text messaging and voicemails.
1. All communication documents or messages created or contained within the systems are company policy and records. The communication systems are to be used for business purposes only. Employees should not expect that any communication created, sent or received on the communication systems is private. We have the right to monitor, review, access, delete, reproduce, or disclose anything created, sent, or received on the communication systems. At any time, without notice, we have the right to disclose any communication to law enforcement officials without any notice.
2. No harassing, indecent, profane, abusive, obscene, vulgar, intimidating, or other offensive language or material may be sent or received by email, voice mail, or other forms of electronic communication. Any employees who encounters or receives such material must report the incident to his or her supervisor, manager, or to human resources.
3. Employees may not lock any documents or electronic transmission on company communication systems. We reserve the right to access, disclose and/or delete any such communications without notice. You are prohibited from opening any attachments to electronic mail messages unless you know the sender. You are also prohibited from sending any communication you have created outside the work place without permissions from the Director of the Department.
4. The company communication systems may not be used for the transmission or storage of commercial or personal advertisements, promotions, destructive programs or any other unauthorized or personal use. All persons accessing or using company communication systems must comply with all software licenses, copyrights, and laws governing intellectual property.
5. All employees must