It 255 Final Project

Topics: Internet, E-mail, Policy Pages: 5 (1588 words) Published: November 27, 2012
Dear Richman Investments Senior Management,
It has come to my attention that your corporate security policy for the firm is out of date and that it needs to be updated. In my time here as an intern I have reviewed the security policy and revised it to keep up with all of the technological updates going on in the internet world today. I was assigned this project and being that we have 5000 employees operating in different locations and different parts of the country; I have noticed that some of the other branches do not follow the firms’ policies as they should. Some branches operate on their own policies. I have drafted up a new and improved corporate security policy that covers emails, mobile devices, computer usage, email retention policies, passwords, etc. I hope this will help streamline our security policy across the board so that everyone is on the same page and so there is no misinterpretation of the firm employee or otherwise. RICHMAN INVESTMENTS CORPORATE SECURITY POLICY

Use of Phone and Mail Systems
Personal use of the telephone for long-distance and toll calls is not permitted. Employees should Practice discretion when making local personal calls and may be required to reimburse The Firm for any charges resulting from their personal use of the telephone. The mail system is reserved for business purposes only. Employees should refrain from sending or receiving personal mail at the workplace. To ensure effective telephone communications, employees should always use the approved greeting and speak in a courteous and professional manner. Please confirm information received from the caller, and hang up only after the caller has done so. Computer and E-mail Usage Computers and other media of electronic communications ("Media") are the property of the Firm which has a legitimate business interest in the proper utilization of its property. Therefore, any use of the Firm's property, and any electronic communications sent or received, may be monitored by persons authorized by the Firm. Employees who use such Media for private, non-work related purposes do so at their own risk. The Firm encourages such Media to be used for business purposes and forbids the waste or monopolization of such resources. Electronic communications, including computer files, voicemail and electronic mail ("e-mail"), are not anonymous: sender and receiver can be determined, and the content of any message may be viewed by others within the Firm. A password is not intended to ensure the privacy of electronic communications. Instead, it serves to provide a minimum level of security to the Firm's Media by restricting access to those who bear valid passwords. Preventing a person from outside of the Firm from gaining access to the Firm's Media is not the same as affording privacy to the communications of Media users. The Firm strives to maintain a workplace which is free of harassment and sensitive to the diversity of its employees. Therefore, the Firm prohibits the use of computers and the e-mail system in ways that are disruptive, offensive to others, or harmful to morale. For example, the display or transmission of sexually explicit images, messages, and cartoons is not allowed. Other such misuse includes, but is not limited to, ethnic slurs, racial comments, off-color jokes, or anything that may be construed as harassment or showing disrespect for others. In addition, e-mail may not be used to solicit others for commercial ventures, religious or political causes, outside organizations, or other non-business matters. E-MAIL IS NOT A PRIVATE COMMUNICATION WITHIN THE FIRM. NEVER USE E-MAIL TO SEND PERSONAL INFORMATION OR DISCUSS PRIVATE MATTERS ABOUT ANYONE, INCLUDING YOURSELF, UNLESS DISCLOSURE OF THAT INFORMATIONWITHIN THE FIRM IS ACCEPTABLE TO YOU. THIS PROHIBITION ALSO APPLIES TO VOICEMAIL AND COMPUTER FILES. ANY DEFAMATORY, INSULTING OR DEROGATORY REMARK ABOUT ANY PERSON OR GROUP OF PERSONS IS PROHIBITED. Email Retention Policy

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