Executive Secretary

Job Description Executive Secretary

Executive Secretary 5/30/2005

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PURPOSE OF THE POSITION
(The main reason for the position, in what context and what is the overall end result)

The Executive Secretary is responsible for providing secretarial, clerical and administrative support in order to ensure that services are provided in an effective and efficient manner.

SCOPE
(The way that the position contributes to and impacts on the organization)

The Executive Secretary reports to the First Nation Administrator and is responsible for providing senior level secretarial and clerical services for the Chief and First Nation Administrator.

RESPONSIBILITIES
(Major responsibilities and target accomplishments expected of the position including the typical problems encountered in carrying out the responsibilities.)

1.

Provide office support services in order to ensure efficiency and effectiveness within the Band Office Main Activities  Receive, direct and relay telephone messages and fax messages  Direct the general public to the appropriate staff member  Maintain the general filing system and file all correspondence  Assist in the planning and preparation of meetings, conferences and conference telephone calls  Make preparations for Band Council and committee meetings  Maintain an adequate inventory of office supplies  Respond to public inquiries  Provide word-processing and secretarial support  Type confidential documents on a wordprocessing system

2.

Provide support to the Chief and First Nation Administrator Main Activities  Assist the Chief and First Nation Administrator as requested  Provide administrative services for the Chief and First Nation Administrator

3.

Perform other related duties as required

Executive Secretary 5/30/2005

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KNOWLEDGE, SKILLS AND ABILITIES
(The knowledge, skills and attitudes required for satisfactory job performance)

Knowledge The incumbent must have