Chapter 1 Online Grading System

CHAPTER I
INTRODUCTION

Online Grading System is an exercise in the professional judgment on the part of the teachers. It involves the collection and evaluation of evidence on student’s achievements or performance over a specified period of time. Educational institution is one of the major users of internet and computers application especially in ahead countries from the Philippines. A grade is a degree or rating in scale classifying according to quality, rank, work, or the result of evaluation, test achievement or examination that basis if the study or works are effective or done properly.
A computerized grading system is very reliable, efficient and fast but it is more usable if it taking up to online or put it on a website. Using online grading system are very popular today and aside of being a service within the Internet that allows faculty to submit grades to the school and making online applications is one of in demand opportunities around the world.
The proponents proposed this thesis entitled “Online Grading System for Innovative College of Science & Technology” to taking up the current grading system to the web. The main purpose is to help instructors on inputting their student’s grades. It is designed to instructors to input grades on the web and to make fast easy, detailed and provide printed outputs in giving grades.
Innovative College of Science & Technology came into its eight years of existence under the intense desire of the founder and president Mr. Anthony L. Yap to provide the citizenry quality education and have a better future because he believes that a progressive future is anchored on quality and relevant education. The founder and president is a very successful man residing with his family in Roxas, Oriental Mindoro a thirty minutes ride from Malitbog, Bongabong, Oriental Mindoro. He decided to establish the said school in Bongabong: the said town because it is in the middle of neighboring towns in Second District of Oriental Mindoro. Innovative College of Science & Technology has a total of 43 current instructors, 16 school administrator personnel’s and 2,186 the current enrolled college student which are 446 students in Bachelor of Science in Elementary Education major in Pre-school, 144 in Bachelor of Science in Secondary Education Major in English, 75 in Bachelor of Science in Secondary Education Major in Mathematics, 320 in Bachelor of Science Business Administration, 657 in Bachelor of Science in Criminology, 147 in Bachelor of Science in Hospitality Management, 397 in Bachelor of Science in Information Technology.
Most of the school instructors are implying that inputting the grades of the students are time consuming specially those instructors who having full loads or busy and they should wait their turn to input the grades of their students.

A. Project Description

The proponents proposed an Online Grading System for Innovative College of Science & Technology which is a website designed for college instructors which they are able to input the grades of their students especially during semestral breaks, holidays. Enhance the current grading system by taking it up online.

B. Project Context

1. Description of the existing Computerized Grading System of Innovative College of Science & Technology

Innovati¬¬¬ve College of Science & Technology Computerized Grading promotes a time reliable, fast and accurate inputting and computing grades.

a. Data Capture

Name of Form Data Needed
User’s Log-in Username Password

Table 1 User’s Log-in Form

Name of Form Data Needed First Semester
Select Semestral Second Semester Summer

Table 2 Semester form

Name of Form Data Needed
Select Academic Year Academic year

Table 3 Academic Year form

Name of Form Data Needed Username
ICST Grading System Subject ID Grade Remarks Schedule

Table 4 ICST Grading System form

b. Input

Name of Form: User’s Log-in Form
Prepared by: Instructor
Purpose: To log-in the instructor
Recipient: Database

Name of Form: Select Semester Form
Prepared by: Instructor
Purpose: To select the semester
Recipient: Database

Name of Form: Select Academic Year Form
Prepared by: Instructor
Purpose: To select what academic year should he/she inputted
Recipient: Database

Name of Form: ICST Grading System
Prepared by: Instructor
Purpose: To select by the user the subject id of a subject then input the grades of the students and its remarks.
Recipient: Registrar, Students and MSKIOSK

c. Processes

The instructors are going to open the computerized grading system and enter or login by putting her/his username and password. And after that she/ he are going to select semester and the academic year. The instructor is going to select the subject ID of the subject for him/her to select the student and input its grades of it.Select/ marked the students that are authorized and unauthorized withdrawal. The system will automatically remark the students if he/ she failed, passed incomplete, authorized and unauthorized withdrawal and if she/ he have a clearance that already passed to the registrar.

d. Output

Name of Document: Rating sheet, Efficiency Report and Dropouts
Prepared by: System
Number of Copies: 1
Frequency of Distribution: To know whether the students are passed, failed, drop and incomplete.
Source Documents: ICST Grading System
Recipient: Registrar

Name of Document: Hard Copy
Prepared by: Registrar
Number of Copies: 1
Frequency of Distribution: To check whether the inputted grades of the students by the instructor are already ok.
Source Documents: ICST Grading System
Recipient: Instructor and School Administrator

Name of Document: Viewing of Grades
Prepared by: MS KIOK
Frequency of Distribution: Let the students view their grades by a MS KIOSK.
Source Documents: ICST Grading System
Recipient: Students

2. Description of the proposed Online Grading System for Innovative College of Science & Technology.

Online Grading System for Innovative College of Science &Technology is a grading system that connected to the web for the ease of instructors who wants to input grade.

a. Data Capture
Name of Page Data Needed
User’s Log-in Username Password

Table 5 User’s Log-in page

Table 6 Semester page
Name of Page Data Needed
Select Academic Year Academic year

Table 7 Academic Year page
Name of Page Data Needed Username
ICST Online Grading System Subject ID Grade Remarks Schedule

Table 8 ICST Grading System page

b. Input

Name of Page: User’s Log-in page
Prepared by: Instructor
Purpose: To log-in the instructor
Recipient: Database

Name of Page: Select Semester page
Prepared by: Instructor
Purpose: To select the semester to be inputed
Recipient: Database

Name of Page: Select Academic Year page
Prepared by: Instructor
Purpose: To select what academic year should he/she inputted
Recipient: Database

Name of Page: ICST Grading System page
Prepared by: Instructor
Purpose: To select by the user the subject id of a subject then input the grades of the students and its remarks.
Recipient: Registrar, Students and MSKIOSK

c. Processes

The instructors are going to browse web page of the grading system and enter or login by putting her/his username and password. And after that she/ he are going to choose semester and the academic year. The instructor is going to select the subject id of the subject for him/her to select the student and input its grades of it. Select/ marked the students if they are authorized and unauthorized withdrawal. The system will automatically remark the students if he/ she failed, passed incomplete, authorized and unauthorized withdrawal and if she/ he have a clearance that already passed. The data will connect to the school to give update to the system. The registrar is going to print the hard copy for the instructor.

d. Files

Name of Files Field Name Field Type Username Varchar
Table Faculty Password Varchar LName Varchar MNmae Varchar Username Varchar Grade Varchar
Table Faculty Sub Subject Varchar Academic Varchar Sem Varchar Schedule Varchar ID Varchar Description Varchar Lecture Integer
Table Schedule Laboratory Integer Unit Varchar Instructor Varchar Day Varchar Time Varchar Room Varchar ID Varchar StudNum Varchar Code Varchar PTotal Varchar
Table Sem Prelim Varchar MTotal Varchar MDTerm Varchar FTotal Varchar Final Varchar FinalGrade Varchar Reexam Varchar Equivalent Varchar Remarks Varchar

Table 9 Database

e. Output

Name of Document: Rating sheet, Efficiency Report and Dropouts
Prepared by: System
Number of Copies: 1
Frequency of Distribution: To know whether the students are passed, failed, drop and incomplete.
Source Documents: ICST Grading System
Recipient: Registrar

Name of Document: Hard Copy
Prepared by: Registrar
Number of Copies: 1
Frequency of Distribution: To check weather the inputted grades of the students by the instructor are already ok.
Source Documents: ICST Grading System
Recipient: Instructor and School Administrator

Name of Document: Viewing of Grades
Prepared by: MSKIOK, Online log-in page of Students
Frequency of Distribution: Let the students show/view their grades by a computer.
Source Documents: ICST Grading System
Recipient: Students

C. Objectives of the study

1. To design, develop and implement the proposed “Online Grading System for Innovative College of Science & Technology”.
2. Let the instructors of the Innovative College of Science & Technology input a grade of their students by an online.
3. Let the instructor input grades when it was semestral breaks and holidays.
4. Lessen time consuming for the instructor to travel.

D. Scope and delimitation

This study covers the flows on how college instructor input grades through online and taking up the current database used by the institution connected in our proposed website. It covers the login page of the instructor, selection of semester and academic year and the computation of grades. To secure the security of the instructor in logging-in.
In our proposed website the instructor have not right to print out the copy or their inputted grades in this site.