Agm of Bharti Oil Company

Topics: Parliamentary procedure, Voting system, Voting Pages: 4 (1157 words) Published: March 31, 2013



Notice of the Annual General Meeting must be given 15 days in advance. The YJC Executive is responsible for giving notice of the AGM.

The agenda of the meeting
□ How Membership is defined/who can vote
□ The date, time and place of the meeting
□ By-law amendments or information on how to obtain a copy of by-law amendments □ Who can run for an Executive position (criteria might include: one year membership in good standing as a YJC volunteer; all Members standing for elections must not have acted in a way which could be deemed to have jeopardized the good reputation, interests or integrity of the YJC; residence in one of the membership communities of the YJC).

□ How to apply to the Executive to become a Member
□ How to run for an Executive position
□ Information on how to obtain definitions of Executive positions. Purpose of the Annual General Meeting:
􀂃 To provide an annual record of everything that has been done in the last year. 􀂃 New Committee members are appointed or elected. Roles and Responsibilities:
􀂃 The meeting is somewhat formal, with the Chair and the Secretary inviting members to submit any items for business to include on the agenda.
􀂃 It is up to the Chair and the Secretary to accept or reject any items of business for inclusion on the agenda.
􀂃 The Chairperson of the YJC facilitates the AGM. They should welcome members as they come in and make sure refreshments are provided.
􀂃 At the beginning of the meeting, the Chairperson is to explain who is eligible to vote, and that Members must register to receive a vote. The Chairperson is also to explain how voting is to be carried out and give a brief description of the structure of the Executive.

􀂃 The Secretary ensures that the agenda for the AGM is available for Members. They also...
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