How do I compose an email to someone I don't know?
There are a few important points to remember when composing email, particularly when the email's recipient is a superior and/or someone who does not know you. * Be sure to include a meaningful subject line; this helps clarify what your message is about and may also help the recipient prioritize reading your email * Just like a written letter, be sure to open your email with a greeting like Dear Dr. Jones, or Ms. Smith: * Use standard spelling, punctuation, and capitalization. THERE'S NOTHING WORSE THAN AN EMAIL SCREAMING A MESSAGE IN ALL CAPS. * Write clear, short paragraphs and be direct and to the point; professionals and academics alike see their email accounts as business. Don't write unnecessarily long emails or otherwise waste the recipient's time * Be friendly and cordial, but don't try to joke around (jokes and witty remarks may be inappropriate and, more commonly, may not come off appropriately in email)
What are some guides for continuing email conversations?
Once you have exchanged emails with a person on a given subject, it is probably OK to leave greetings out of your follow-up emails. Here are some other points to consider about continuing conversations over email: * Try to respond within a reasonable time frame, though "reasonable" will depend on the recipient's expectations and the subject being discussed * Trim back the old messages: most email clients will keep copying older messages to the bottom of an email. Delete older messages so as to keep your message size from getting too large, and to keep your messages looking clean. * If someone asks a lot of questions, it may be OK to embed your answers into the sender's message copied at the bottom of your email. However, if you're going to do this, be sure to say so at the top, and leave generous space, for example: > How long are you staying?
Less than two weeks.
>Will you have time to visit...
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