Travel System

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  • Topic: Project management, Expense, Operating expense
  • Pages : 11 (2765 words )
  • Download(s) : 107
  • Published : April 28, 2013
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TEAM JKS
TRAVEL EXPENSE SYSTEM
IS-422

TEAM MEMBERS

Jahnavi veni Gunnam
Kartheek Bondugulapati
Seshi Sai Reddy Anireddy

INDEX

1. Executive Overview………………………………………….3 2. Project Description/Current Situation………………………..3 3. Project Objective……………………………………………..4 4. Scope…………………………………………………………4 5. Context Diagram……………………………………………..6 6. Files…………………………………………………………..7 7. Team Members……………………………………………….10 8. ERD…………………………………………………………..13

IS422 Deliverable One

1. Executive Overview

Due to increase in globalization and competitive nature, many enterprises are expanding their business globally and nationally. So, business Travel is an important thing to be encountered as it is part of the conducting business. The purpose of this project is to replace the manual travel expense reporting of the Blues Company’s employees with an efficient and reliable automated system that reduces the expenditure for conducting the processes. The automated system will eliminate the manpower required to input the travel expenses of the employees and also make the processes of reimbursement faster. This system uses the DJLC Company’s annual report to compare the travel expenses of the employees. The system interacts with the bank on a daily basis by sending a file that contains the expense information of the traveling employees. The Travel System stores all the expense reports and the transactions between the system and interfaces in a database. During the project life cycle the Business Analyst deals with the business aspects of the project, the System Analyst/Technical Analyst gathers the requirements and converts them to a logical design for the development team to implement the design. The project manager works as a head of the whole team and makes sure that an efficient Travel system is delivered in time and in budget.

2. Project Description/Current Situation

* The current system in Blues Company has an old manual system that is time consuming, expensive and has limited capabilities. * In the current processes employees need to complete a travel expense form and have the supervisor sign them, this is a cumbersome process. * The inputs for these forms are done manually which needs both additional time and money. * Due to the manual input of the travel reports the reimbursement for the travel expenses to the employees is delayed. * In the current system employees needs to keep track of the expenses throughout his travel period. * Since the travel reports are entered into the system manually, human errors might be caused and sometimes the reports can be misplaced. * Violations in the travel expenses by employees is difficult to trace due to the lack of automated travel system. No reports were generated to acknowledge the senior management in case of any violations.

3. Project Objective

* The major goal of the project is to build an automated system that is efficient in tracking the travel expenses for the employees of the blues company. * The travel system will eliminate the manual input of the expense report by the travel department which currently uses 26 people with an annual salary of $50,000. * The employees will input their travel expenses into the system and the system will compare the expenses with the DJLC companies annual travel report, any anomalies will be reported to the senior managers. * The employee is also reported by the system when the expense is above the average annual report so that he maintains the receipts of proof. * This system also sends reports to the bank every day for faster reimbursements to the employees. * The system sends reports to the credit card company to ensure there were no violations.

4. Scope

* The main objective of the project is to replace the manual travel reporting of the Blues Company employees with an automated system, which will track the travel expenses of employees and also make the processes of...
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