Project Management
SHORT ANSWER QUESTIONS
QUESTION 1 0 Satisfactory 0 Not Yet Satisfactory
Element & Performance Criteria 1.1, 1.4, 1.5
1. What documentation could you expect to receive when you are asked to undertake a project? Apart from the written documentation, you might need to obtain additional information. What could this be? Why is it important to get all this information before you start your project?
Your Answer: You could expect to receive a copy of the contract or agreement, the project brief and project plans. You will also need to know who your stakeholders are and what outcomes are expected, the reporting requirements, inclusions and exclusions, timeframe for milestones, quality standards and resources available to you.
You need to understand completely what is expected, what time frame and the resources available and ensure nothing has been left out as you may not be able to ask for extra time or resources once the project has commenced.
2. Why is it important to check out the relationship of your project to both your organisation’s objectives and to other projects? What could be the outcomes if you don’t check these out?
Your Answer: You need to ensure your project is in line with your company’s overall objectives to ensure other departments you are working with have ample time to respond to any requests from your team and ensure less disruption to work flow. As you may have some part time staff on your team you also need to ensure project work does not take away them away from their daily duties. You need to make sure that anything you develop works into the established procedures and can easily be adapted to work straight away. Your project wouldn’t be successful if you cannot integrate the end product easily into the company functions.
QUESTION 2 0 Satisfactory 0 Not Yet Satisfactory
Element & Performance Criteria 1.2
1. In any
QUESTION 1 0 Satisfactory 0 Not Yet Satisfactory
Element & Performance Criteria 1.1, 1.4, 1.5
1. What documentation could you expect to receive when you are asked to undertake a project? Apart from the written documentation, you might need to obtain additional information. What could this be? Why is it important to get all this information before you start your project?
Your Answer: You could expect to receive a copy of the contract or agreement, the project brief and project plans. You will also need to know who your stakeholders are and what outcomes are expected, the reporting requirements, inclusions and exclusions, timeframe for milestones, quality standards and resources available to you.
You need to understand completely what is expected, what time frame and the resources available and ensure nothing has been left out as you may not be able to ask for extra time or resources once the project has commenced.
2. Why is it important to check out the relationship of your project to both your organisation’s objectives and to other projects? What could be the outcomes if you don’t check these out?
Your Answer: You need to ensure your project is in line with your company’s overall objectives to ensure other departments you are working with have ample time to respond to any requests from your team and ensure less disruption to work flow. As you may have some part time staff on your team you also need to ensure project work does not take away them away from their daily duties. You need to make sure that anything you develop works into the established procedures and can easily be adapted to work straight away. Your project wouldn’t be successful if you cannot integrate the end product easily into the company functions.
QUESTION 2 0 Satisfactory 0 Not Yet Satisfactory
Element & Performance Criteria 1.2
1. In any