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Public Record Office Victoria PROS 10/10 Strategic Management

Guideline
Writing a Business Case
Version Number: 1.0 Issue Date: 19/07/2010 Expiry Date: 19/07/2010

4

© State of Victoria 2010

Version 1.0

PROS 10/10: Guideline 4: Writing a Business Case

Table of Contents
1. Introduction .....................................................................................................................4 1.1. Public Record Office Victoria Standards ..................................................................4 1.2. Purpose....................................................................................................................4 1.3. Scope .......................................................................................................................5 1.4. Related Documents..................................................................................................6 2. The Need for a Business Case.......................................................................................7 2.1. What is a Business Case? .......................................................................................7 2.2. Why do a Business Case? .......................................................................................7 2.3. When might I need a Business Case? .....................................................................8 3. What Makes an Effective Business Case?....................................................................9 3.1. Understanding your audience ..................................................................................9 3.2. Gaining support........................................................................................................9 3.3. Aligning with agency priorities................................................................................10 3.4. Writing for a non records management audience ..................................................10 3.5. Plausibility and believability....................................................................................10 4. Planning the Business Case ........................................................................................11 4.1. Where do I start?....................................................................................................11 4.2. What do I need to know? .......................................................................................11 4.3. Where can I find the information I need? ...............................................................12 4.4. Scoping your project ..............................................................................................12 4.5. Responsibility and involvement..............................................................................13 4.6. Process for Business Case approval .....................................................................13 5. Writing the Business Case ...........................................................................................14 5.1. Executive Summary ...............................................................................................14 5.2. Objectives & Scope................................................................................................14 5.3. Options...................................................................................................................15 5.4. Cost-Benefit Analysis .............................................................................................15 5.5. Risk Assessment....................................................................................................16 5.5.1. What is a SWOT analysis? ...............................................................................17 5.5.2. How can I best cover risks?..............................................................................17 5.6. Recommendations...
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