Hotel Management System

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Saint Michael's College of Laguna
Institute of Computer Studies

“Inventory Product System”

(A project proposal as a partial fulfillment
For the requirements of
CS4A – System Analysis and Design)

Submitted by:

Gene Oliver Aguilar
Alvin Kyle Ami
Adrian Del Prado
Mark Jayson Valeña
Jess Emil Dom Henry Talape

Submitted to:

Mr. Ronaldo Albaytar

I. Project Description
Inventory Product System is a software application which you can use to see and view the inventory of products. It is designed to record all products that goes into and comes out of the store. The system will maintain product records, search the availability of the particular product and produce summary and details inventory reports that helps the user to record faster and efficient, and reduced human error. It is also user-friendly in working environment designed based in common inventory transaction. This system is to be created and use for Sugaritta who had a manual inventory process in their store.

II. Background of Project

The Inventory System will start just like the manual inventory process of Sugaritta in the store. The OIC will record the product that has been delivered to the store. Customers will choose what to buy. When a product is sold, employee will update the system. At the end of the day, the OIC will check and count the stock of their products that was sold and then the process will continue until the end of the month. The OIC will check and count the total of all remaining stocks of their product and make a summary inventory report to see which product are needed to be replenished.

Swim-lane Representation of
Sugaritta’s Manual Inventory Process
Update Product stock
Record the product has been delivered
Sell products
Product purchase
Yes
No
Continue Selling?
Check daily inventory product record
Produce a Summary of inventory product report
Yes
No
Continue selling?
Yes
No
Purchase?
Update Product stock
Record the product has been delivered
Sell products
Product purchase
Yes
No
Continue Selling?
Check daily inventory product record
Produce a Summary of inventory product report
Yes
No
Continue selling?
Yes
No
Purchase?
OIC Employee Customer

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III. Reasons and Importance of the Project
Inventory management is vitally important for any business that sells products. Computers and bar codes allow for a more efficient management of inventory and provide a clearer view of inventory movement. More businesses are using transactional review systems because computerized systems can link to the point of sale with automatic debiting of inventory occurring in real time when the sale occurs. The reasons of having an Inventory Product System because it is usually needed source from business operation. Most companies and stores use an inventory management system that will manage the inventory of their products; it is required to record the details of their product. Because it’s hard for them to record their inventory manually that sometime they misplace, hard time in updating product record, and it cause more paper works. We create this system for Sugaritta, for them to have a proper way of recording product inventory, have an easier time in searching the availability of the particular product, and produce a safe copy of their inventory reports that is easy to find and to increase their customers’ satisfaction by store’s efficient inventory. .

IV. Possible Beneficiaries
Beneficiaries of the Project
Officer-in-charge – the system will help to check, search and show the result of their particular product in easier time. It also helps to stored all the important details of them that provide a safe/soft copy and produce a hard copy of their inventory report. Employee – Aside from OIC, the system will provide beneficiary to the employee too. They will have an easier time in updating the product record and provide the list...
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