Dental Records and Income Monitoring System

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Companies suffer from file-based management system in handling information. Secretaries or person-in-charge who manipulates records manually aren’t assured that each record is properly monitored, due to work loads. It was May 21, 2001, when Dr. Torres an associate dentist opens his own dental clinic with Mrs. Miranda as his personal assistant. As the process of the clinic goes, from ‘walk-in’ patients they also have appointments. Today, they are now accepting (H.M.O-patient with company accreditation). Complexity of records turns out as the problem of their clinic, as well as keeping records properly and secure. The existing system deals with problems that needed to be carried out from the management such as the difficulty in accessing data, problems in updating records, data redundancy and the integrity problem with regards on the stored data and its security. Statement of the Problem

Proper record managing is a big work upon having a file-based system. First thing to consider is the data accuracy which is the main goal of managing records then the security, but as it goes problems arises such as: 1. What is the status of the current system in terms of:

2.1. Data collection and retrieval?
2.2. Accessing of specific record?
2.3. Updating of patient’s information?
2.4. The security of their patient’s files?
2.5. Income monitoring?
System Design Paradigm
Input Process Output
Dental Records
And Income
Monitoring
System
System
Analysis and
Design Life
Cycle

-Patient Information
-Reports
-Billing Statement
-Acquired Services

Figure1. System Design Paradigm
This illustration shows the basic procedure undertaken in this study. System Analysis and Design Life Cycle has an important role in the development of the new system to track records of patients. The Dental Record and Income Monitoring System will be developed for the monitoring and managing records of patient’s information and the clinic’s income. Patient’s profile, reports, billing statement and acquired services will be gathered, reviewed, and analyzed through Systems Analysis and Design process. This procedure will result to the development of the Dental Record and Income Monitoring System. Objectives of the Study

Dental Records and Income Monitoring System is proposed to lessen some concern with regards in managing the patient’s records, as well as the income of Dr. Torres Dental Care Center. 1. The said system will be developed having objectives as follows: 1.1. To provide an accurate data collection and retrieval. 1.2. To provide an easy access to the records.

1.3. To provide a more secured patient’s files system. 1.4. To provide the user an easily updated patient’s information. 1.3. To generate their income.

Significance of the Study
Dental clinics and even other business institutions keep their record as their basis in doing actions and decisions to offer better services. On the other hand, they are also profitable organizations. So the group comes to the idea of Dental Records and Income Monitoring System proposed to D. Torres Dental Care Center. With the study, researchers expect that it will benefit the following: Dentist – The said system will provide the dentist reports that monitor the income of the clinic. Secretary - The proposed system will minimize the workload of the secretary upon managing patient’s record as well as the billing transactions. Patients - With the system, patients will be easily accommodated and served for easy schedule and billing transactions. Clinic - The benefit of the clinic is that it can now provide fast and easy process for patient, doctor and the secretary. Other researchers – This will benefit them in their future research with regards in this kind of system.

Scope and Delimitation
Technology has always been a major means of creating new physical and human environment. In this case data managing is...
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