Data Protection Act 1998

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Reasons why organisations need to collect data

All organisation no matter how big or small need to keep certain records for different reasons. The main reasons are to satisfy legal requirements, to provide relevant information in decision making and for consultation requirement, to provide documentation if there is a claim against the organisation and for internal purposes of each organisation. Personal records are necessary for the formulation and implementation of employment policies and procedures. Maintaining all records updated and accurate help organisations ensure all their workers received the correct pay, holidays, and any other entitlements and benefits provided. Workers have the right to have access or received a copy of their personal information held and can seek compensation for damages or distress suffered as result of a breach of the Data Protection Act. The Information Commissioner's Office also has the power to issue monetary penalties to organisations for serious breaches of the Act.

2 Types of data to be collected and explain how each support HR

Two of the key data collected and recorded are training records and appraisals. A progressive employment history record should be a basic element in the organisations overall training and human resource plans. Both records are particularly important to organisations and they benefit enormously by making good use of this records keeping staff trained to the best of their resources will maintain staff motivated and achieve organisations goals on good performance, productivity and good service to their customers and ensure that you are treating workers consistently and fairly Helping to reduce turnover of staff at the same time.

2 methods of storing records and the benefits of each

Any system used for record keeping should meet certain criteria:

It must be accurate, reliable and consistent
Confidential
Adaptable so changes and updates can be done
Simple to use
Easy to maintain...
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