Computerised Management Information System in Students Result and Transcript Computation

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STUDENTS RESULT AND TRANSCRIPT COMPUTATION 1James Agajo 2Ogedengbe Emmanuel 3Bagudu Igbekele Federal Polytechnic Auchi, Edo State, Nigeria ABSTRACT:

This work proffers solution to the problem associated with the old conventional way of manual generation and issuance of transcript, Automated transcript system addresses the problem of excessive paper work, delay in transcript issuance, lack of easy access to document and data security. An analysis of the existing system was carried out , and loopholes associated with it were discussed, an Algorithm was generated to work out the sequence while a flowchart was use to represent the process, Visual Basic a high modular program was use in to solve this problem with the view to creating a formidable data base. Keywords: MIS, Database, Automated,Visual Basic


A Transcript of Academic Record is a certified statement detailing a student’s complete academic record at the University. It includes details of all programs/courses in which the student has had an effective enrolment and the marks/grades achieved in courses. (Marks are only included for courses taken since 1994.) It also lists University prizes and conferring details where applicable. An automated transcript is protected by security measures such as passwords, encryption, and firewalls, and thus can be accessed by authorized users through the intranet. Secure intranets are now the fastest-growing segment of the internet because they are less expensive to build and manage than private networks based on proprietary protocols. [1] Internets appeared in the mid 1990s and were perceived as the answer to the need for the integration of existing information systems into organizations. Despite the fact that has been extensive research regarding implementation, development processes, policies, standardization vs. creativity and so forth, the potentiality of intranets has not been fully exploited. Intranets offer many advantages in the form of working networks that support and enables empowered employees to participate in the development of the organization, to enable the measurement of essential functions and to monitor industries conditions and find suitable functions that support doing work.

On our higher institution like on many other universities there is an intense need for transcript automation due to increased number of student which the present paper documentation can no longer support, and co-operation between the administrational staff and department. This is because most of the department resources like student course registration, Result management, staff management and student management have to be managed partly by one or the other group.[2]

The main objective of this project is to develop a system that will adequately manage student information, student’s record, and student’s transcript. The software can be modified to suit all the departments and can be used by colleges of education and polytechnics for the same purpose.

Need for efficient, effective and adequate management of students academic records. Need for adequate protection and security of vital information Providing academics the ability to manage and communicate more effectively with students data. Helping academics spend less time on processing students data Need for easy and past means of information dissemination within the department

2.1 Technologies available
Integrated Data Retrieval System (IDRS) Transcripts of Account Appeals Processing Services (APS) is responsible for establishing, maintaining and closing cases in Appeals. APS uses various systems to complete these tasks and IDRS is one of the most important. IDRS allows extensive research of taxpayer account information,...
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