Business letter examples

Topics: Etiquette, The Order, Forest Stewardship Council Pages: 6 (999 words) Published: October 28, 2014
Precious Woods Amazon
Mil Madeireira Itacoatiara Ltd.,
Estrada Torquato Tapajos, Km 227
Itacoatiara – Amazonas – Brazil

March 21, 2007

China Fine Furniture Import & Export Corp.
82 Dong’anmen Street
Dongcheng Dist, 100009
Beijing China

Attention: Purchasing Manager

Dear Sir or Madam:

Subject: Hard wood for fine furniture

I would like to take this opportunity to introduce ourselves. We are the first FSC (Forest Stewardship Council) certified forest management project in Amazonas, Brazil. We currently harvest over 40 different species.

Our products include sawmill timber, decking, turnings, components, garden furniture, pilings, “shorts” and other added value products. Basically we are very open to ideas from our clients.

All our wood and products are 100% FSC certified. Please feel free to contact us with any questions or comments. Thank you for your time.

Regards,
Pepper Stebbins
Pepper Stebbins
Marketing Manager
Precious Woods Amazon

DT/cj
Encl. Catalogue
Cc. Precious Woods Amazon, Hongkong Office
PS: Please visit our web site: http://www.pwa.com/.

Principles for Business Written communication

7C Principles
Correctness
Concreteness
Clearness / Clarity
Completeness
Consideration
Courtesy
Conciseness

Examples:

Clarity

1)The L/C must reach us for arranging shipment not later than 8 October. (ambiguous)

The L/C must reach us not later than 8 October for arranging shipment. (revised) 2)This chair will eliminate tired employees. (ambiguous)

This chair will reduce fatigue. (revised)
We would like to explain the price rise for two reasons.(ambiguous)

We would like to give two reasons for the price rise. (clear)

I will divide into three parts to introduce our company as details below.(ambiguous)

My introduction to our company will be divided into three parts as below(as follows).

Concreteness

1)Sales dropped remarkably. (general)

Sales dropped 25 percent in three months. (specific)

2)This copier saves you both money and time. (general)

With the best technology incorporated, BH200 Copier has better performance compared with that of the similar copiers in the market. It can make 60 copies a minute at a cost of one fen a copy.

Our brakes are excellent.(general)

Our brakes can stop a 20-ton heavy lorry running at a speed of 60mph within 20 feet. Our raincoats are very special.(general)

Our raincoats are made of high-tech materials and have undergone special treatment, which can prevent shrinkage, color-fading and is durable. With the latest designs and varieties of colors, our raincoats are warmly welcome by our customers.

Our refrigerators are unbeatable in the market. (general)

Our refrigerators can save 15% electricity compared with similar products in the market. They are not only durable, but also of attractive designs, large capacity, environment-friendliness. Besides, our price is the most competitive, approximately 10% lower than the current market level.

3)I have a lot of transportation experience. (general)

I have ten-year working experience with DHL, a world famous multinational courier company. While working there, I once took charge of a huge cooperative project with Dell, which turned out to be a great success. I am confident my experience in this field makes me a strong candidate for your position. I would appreciate it very much if you could favorably consider my application.

My experience in the field of transportation includes two years as a clerk for the CAAC and almost three years as a dispatcher for Transcontinental Freightways. (specific)

4)This will explain the action of the Board. (general)

The enclosed minutes will explain the Board’s opposition to the dividend...
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