* Write a report on Data Management which gives at least 2 reasons why organisations need to collect HR data, identifying at least 2 types of data to be collected and explain how each supports HR. You should also describe 2 methods of storing records and the benefits of each. Give an explanation of 2 essential items of UK legislation relating to the recording, storing and accessibility of HR data.
This report explains why Human Resources Departments collects data, the different types of data collected and the different methods they use to both collect and store data. The report also explains how current legislation affects the collection, use and storage of the data obtained. By determining an individual employment status and collecting data, the company or the employer can understand its legal rights and obligations and be better equipped to deal with any problems that may arise. Organisations need to collect data in order to comply with regulations such as minimum wage, working time directive, health and safety, equal opportunities monitoring, equal pay audits, recruitment planning, assessing skills balance. Inland Revenue (a department of the British Government) can demand information on how many people are employed, what and how they are paid, what they have been paid over a number of years and how many hours they have worked. They have to collect and store all sort of data as personal detail, employee records, statutory records, organisational records, company data. Statutory records such as national insurance contribution, tax, notification of salary, payroll data, redundancy notification/ consultation, working time records, sickness, SSP, ensure that the HR department complies with all regulatory requirements. Organizational records such as recruitment and selection records, absence, accident forms, application forms, disciplinary and grievance procedures, retirement procedures are essential for the HR department and allows them to monitor...
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