Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. Main Job Tasks and Responsibilities
▪ review invoices and check requests
▪ sort and match invoices and check requests
▪ set invoices up for payment
▪ process check requests
▪ prepare and process accounts payable checks, wire transfers and ACH payments ▪ reconciliation of payments
▪ prepare analysis of accounts
▪ monitor accounts to ensure payments are up to date
▪ resolve invoice discrepancies
▪ vendor file maintenance
▪ correspond with vendors and respond to inquiries
▪ produce monthly reports
▪ assist in month end closing
Education and Experience
▪ knowledge of accounts payable
▪ knowledge of general accounting procedures
▪ knowledge of relevant computer applications
▪ proficient in data entry and management
▪ 1-3 years accounts payable and general accounting experience Key Competencies
▪ organizing and prioritizing
▪ attention to detail and accuracy
▪ communication skills
▪ information management skills
▪ problem-solving skills
Interview Questions Summary
How many invoices on average do you handle on a weekly/monthly basis? It depends. There is less at the beginning of the month, and more at the end of the month. Average is about 20-30 per day. What are the steps to take before you approve an invoice for payment? Receive the invoices from the receptionist(Check and review the detail of the invoice with purchase order where appropriate (Quantity, checking the goods received in proper condition, amount, compare the billing amount with previous bills to make sure the amount is reasonable) (Forward the invoices to related person to seek approval What information do you require before you approve an invoice for payment? Check and review the detail of the invoice and check the invoice request (match the invoice with purchase order). Contact the vendor if there is any doubt about the invoice. Get the authorization from the related person. Tell me about an invoice discrepancy you discovered and how you resolved it. Obtain and check the original order. Contact the vender to discuss the detail. Also seek the advice from the supervisor (related person). Attention to detail. Have you ever been involved in an invoice dispute? How did you manage the problem? Stay calm and ask the related person the questions to determine the reason for the dispute, not conveying blame and not become too emotional. The key is to communicate with the related person and work together to reach an acceptable resolution Explain the accounts payable cycle.
Receive the invoices from the receptionist(Check and review the detail of the invoice with purchase order where appropriate (Quantity, checking the goods received in proper condition, amount, compare the billing amount with previous bills to make sure the amount is reasonable) (Forward the invoices to related person to seek approval(enter the detail of the approved invoice to account module (MYOB, SAP)(Arrange the payment before due date (EFTS or Cheque)(Store the invoice into the relevant folder (Filing)( Reconciliation of AP sub-ledger to GL at end of the period What accounts payable applications are your familiars with?
What is accounts payable & how it reflects in books of accounts?
Money which a company owes to vendors for products and services purchased on credit. [pic]
This item appears on the company's balance sheet as a current liability. When accounts payable are paid off, it represents a negative cash flow for the company.
What procedure for excess payment to supplier I would like know without adjusting invoice that means how supplier will send back excess amount how do in oracle apps。
Excess payment to...
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