The Paperless Office

Topics: Internet, Paper, Environmentalism Pages: 6 (2374 words) Published: July 18, 2013
1. Introduction
IT and internet have dominated the modern world. From big organizations to small companies, they are all using IT. It is one of the most important fields used in business, administration, education and even the world economy. The use of internet is also one of the most important things used in today's world. The internet has everything; from access to communication. The internet is a big factor in running a company or an organization. In this modern world, IT is trying to convert the world's environment into an eco-friendly environment. The world is trying its best to go green. With the current use of internet and the engagement of this modern world with IT, the birth of the paperless office is now supported everywhere. It is arguably one of the best innovation. Although a paperless office sounds perfect, it is very difficult to achieve. This report gives the basic and understanding concepts of the paperless office and how its benefits and detriments can affect a working environment.

2. Information Technology and Internet
IT and internet are common words that people hear or see nowadays. They have come to be household phrases now. (Salaam, 2012) They are important to the current living environment and also very much inter-related. IT is an abbreviation for Information Technology. It is defined as an industry that uses computers, networking, software programming, and other equipment and processes to store, process, receive, transmit and protect information. (Salaam, 2012) In the past, Information Technology was just a mere two-word. It was left to computer scientists and mathematical engineers because of its complicated nature. As time passed and technology advanced, the world is now moving into the information age. (Salaam, 2012) The internet is an electronic communication network that connects computer networks and organization computer facilities around the world. Organizations use internet to send information to another organization electronically. In the past, people may have used postal mails or even telegraphs. But in the 21st century, the internet has been the number one connection or medium used for information sharing. It means that computers are used everywhere. They are now used in doing business, finance and even education.

3. The paperless office
A paperless office is a working environment in which the use of paper is greatly reduced or eliminated. (Wikipedia, 2012) This can be done by converting papers and documents into digital form. The process of writing, printing or even packaging are all reduced or eliminated. All those papers used are replaced electronically. Examples of digital forms are electronic mails and soft copies. In the past, the paperless office has been difficult and impossible to achieve. Its concept has been around since the 1960s or 70s. (None, 2009) It is proven that the world is trying to 'go green'. 'Going green' is a measure taken for environmental conservation and the safety and benefit of the environment. One of the ways to start 'going green' is by converting traditional offices into paperless offices. This is one of the most discussed issues in both big and small, leading organizations in the world. This is because of its benefits and impacts to both individuals, society and the world. The traditional office has a paper-based filing system. All documents are used in the form of papers. Converting all kind of forms of documents that use paper as a medium into digital form is not an easy approach. A paperless office is a progression. It does not happen overnight. It does not go from all-paper one day and paperless the next. Since it is a long process, it needs the effort and initiative of the whole population of an office or an organization to be achieved. Every step matters in achieving a paperless office.

4. How the use of internet and IT can produce the paperless office? Many organizations do not realize that re-aligning basic IT practices can help play...

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