Employment and Cover Letter

Topics: Employment, Cover letter, Application for employment Pages: 8 (1671 words) Published: September 22, 2013

A letter of application is one’s first introduction to his/her prospective employer. It is a persuasive message that sells the applicant’s talents to the employer. In that case, it should be similar to that of a sales letter in attracting and impressing the reader and motivating him to take action. Job application letter, usually, has two parts: (i) Cover letter and (ii) Resume.


The cover letter is not just a forwarding letter. The purpose of writing a cover letter is to persuade the employer to read the resume enclosed. It should be tactfully written and carefully organized, so that it gains attention and builds interest and motivates the employer to take action.


Though there are many formats, full block format with open punctuation marks is the most popularly used forms in today’s business communication. Full block format means, aligning all the parts of the letters in the left margin without indenting. One line space has to be left between the parts. Open punctuation refers to using punctuation marks only in the main body of the letter in order to ensure clear comprehension and omitting punctuation marks like commas and full stops in all other parts (date, address, salutation, subscription, etc.)

How to Write an Effective Cover Letter?

An effective cover letter must convince the employer that the candidate possesses the requisite skills for the job and ensure him that he is the suitable person for the post. So the cover letter should highlight the most relevant skills/achievements/performance, needed for the job. The cover letter is usually written in three or four small paragraphs with enough white space in between.

In the first paragraph,
(i) mention the subject and reference. In other words, the name of the post you are applying and the source of information (name of the newspaper and the date) are to be mentioned. In case of some other sources like personal contacts, due acknowledgement has to be made. (ii) Express the reason to apply for the post or your willingness to be considered as a candidate. Some sample openings:

1. Your advertisement for the post of Software Engineer in the June 25, 2008 issue of The Times of India interested me as I am confident that I possess the requisite qualification and skills. I wish to be considered as a candidate for the same. 2. I understand from Mr. Rajgopal, one of your faculty that there is an opening in your esteemed organization for the post of Marketing Executive.. 3. I was very interested to see your advertisement for the post Software Engineer in The Hindu of 29.06.2008. I have been seeking for such an opportunity as this, and I think my background and your requirements may be a good match. I am very much interested in working as a Software Engineer in your esteemed concern.

In the second paragraph,
(i) highlight your academic and professional skills which are more relevant for the post you are applying now. (ii) Give specific and the most important details of your achievements and inform the employer that your resume is enclosed for the other details of your qualification and experience. Some samples:

1. As my enclosed resume indicates, I have a B.E in Electronics and Communication Engineering. I was a University rank holder and was awarded a merit scholarship by the University. I did my internship at Reliance, Bangalore, during the summer vacation. My project work has helped me acquire a wide variety of skills that would benefit your company.

2. My education includes a B.E .in Electrical Engineering from National Institute of Technology, Tiruchi and an MBA from IGNOU, New Delhi. During my undergraduation, I did a summer project in Network Security, at BSNL, Coimbatore. and received a letter of appreciation for my vision and ability to multitask. I wish to begin my career with Polexcel and I believe that my employment...
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