Business Administrations, How to Principles of Supporting Business Events
CT186
Principles of Supporting Business Events
Business events take place for a number of different reasons. They range from business parties of celebration, to advertising events and company training days or annual network conference meetings. Whatever business event takes place with your organisation, it is important that you support the event as best you can.
You may not be responsible for running and managing the event, however, your support can help make the event a success and increase your company’s’ reputation to prospective customers.
The person in charge of organising the event may ask you for support by getting you to check the availability of a meeting room or venue and, if available, they may ask you to book this. You may be asked to help collate papers and information material together to give out at the event; this could be advertising posters/flyers to meeting agendas and reference material.
You may also be asked to research information on caterers, organise the refreshments for the event or even help clear up after the event; all of which helps to make the event run smoothly and more efficiently.
What support can be given before, during and after the event?
Your support will be stretched to complete various tasks that helps organise the event beforehand, help and advice during the event and then help after the event to finalise any outcomes from the event.
You won’t be expected to complete all these tasks but you may possibly be asked to help with quite a few of them.
Before the event
Prepare and circulate the agenda for the event
On the day of the event
After the event
Prepare the venue for the
Ensure that all documents are meeting, ensuring returned to the office appropriate table and seating arrangements are available
Book a suitable venue and arrange refreshments Prepare or arrange for refreshments to be available
Prepare draft minutes for approval by Chairman
Check attendance and
record
Principles of Supporting Business Events
Business events take place for a number of different reasons. They range from business parties of celebration, to advertising events and company training days or annual network conference meetings. Whatever business event takes place with your organisation, it is important that you support the event as best you can.
You may not be responsible for running and managing the event, however, your support can help make the event a success and increase your company’s’ reputation to prospective customers.
The person in charge of organising the event may ask you for support by getting you to check the availability of a meeting room or venue and, if available, they may ask you to book this. You may be asked to help collate papers and information material together to give out at the event; this could be advertising posters/flyers to meeting agendas and reference material.
You may also be asked to research information on caterers, organise the refreshments for the event or even help clear up after the event; all of which helps to make the event run smoothly and more efficiently.
What support can be given before, during and after the event?
Your support will be stretched to complete various tasks that helps organise the event beforehand, help and advice during the event and then help after the event to finalise any outcomes from the event.
You won’t be expected to complete all these tasks but you may possibly be asked to help with quite a few of them.
Before the event
Prepare and circulate the agenda for the event
On the day of the event
After the event
Prepare the venue for the
Ensure that all documents are meeting, ensuring returned to the office appropriate table and seating arrangements are available
Book a suitable venue and arrange refreshments Prepare or arrange for refreshments to be available
Prepare draft minutes for approval by Chairman
Check attendance and
record