At the beginning
Before writing a report we need to clear up the target subject and what will be included in this report in order to let your readers easily understand what you want them to get from your report. For example, we all once had the experience of looking for something in a messy drawer. The result is that it is so difficult to find what you want under this condition. In the meantime, you also need to spend lots of time on it. Similarly, presenting an unclear and disorganized report can hardly express your point to the readers.
The following is the list which I think a good report must contain:
Having a proper cover page
Subheadings (having a topic word or sentence before each paragraph) Bullet points
Making a list
Highlighting your argument
Proving your argument
Using simple words and languages
Using pinpoint words
Having a complete conclusion
Below are the reasons why I think the 10 bullet points above form a good and professional report
Why we need to have a proper cover page in a good report
Here I’d like to have you as an example. Like you mentioned in the class before, it is much easier and more convenient for you to organize and categorize different kinds of reports from different departments and classes. You can also save plenty of time on looking for a specific report that you might need. Imagine that if one of your students failed by you come and ask you why you fail him or her, you can immediately find their rubbish reports and show them their disgusting work. It is bloody efficient, isn’t it?
A proper cover page should have:
2.Name (who presents the report)
3.Name (who receives the report)
4.Having the date on it
5.Having company name and department title
6.Should be simple
7.Should be professional
8.Avoiding complicated decoration and designs
Why we need to use subheadings in our reports
I think it is the best way to catch readers’ eyes by using subheadings and once more pull readers into the text. Another important point is that you can get a general idea by only reading the subheadings. If the reader is too busy reading the whole report he or she just need to view the subheadings.
How helpful the bullet points are
1.Bullet points help organize information into nuggets
2.It makes reports more manageable.
3.They're short and to the main point
4.They're easily recognizable
5.They separate facts out in memorable chunks
Bullet points have similar functions as the headings. They both save a lot of time for the viewers who are very busy. E.g. Bill Gates receives thousands of reports on his desk every month from all over the world. He would never get to sleep if he needed to read the whole reports. Bullet points and headings can easily help him to select the most important ones and let him work effectively.
Making a list helps you catch the focal point of a report
It really can help you to clear up what you are going to present in a report by writing down all viewpoints that you want to cover in a simple way. It is like a roadmap leading you to the successful destination.
Highlighting your arguments
Life is full of arguments and without arguments we cannot come to a result. Arguments are done on a basis to get the good result out of it hence we need to present the same in a good manner. We need to highlight our arguments so that the reader comes to know about the real facts on which the argument is taken place.
Proving your arguments
You can express your own opinion but you must put forward some substantial evidences to support your arguments, which like the real facts, cases , personal experiences, statistical figures and famous quotations . I think these are the best way to prove our arguments so that the other side person gets convinced from them.
Using simple words and languages
Nowadays the life is to fast...