Report a Crime through E-Blotter
To reach the PNP’s goal of improving the crime reporting system in the country and be up-tp-date with what is really happening on the field, an E-Blotter System was launched with the collaboration of Directorate for Investigation and Detective Management (DIDM) and ITMS. The e-Blotter System is a priority program of PNP Chief Director General Nicanor A. Bartolome, which geared to “enhance the crime reporting system for effective law enforcement, public safety and efficient administration of justice” by utilizing modern technology, such as computers and the Internet. With E-Blotter, information on a crime complaint will be encoded directly to the computer, and the regional headquarters will automatically get a copy of the report. This will also allow officials to monitor police responses and development in a case, at the same time provide real-time crime data to field commanders that will eventually guide them in their crime prevention efforts.
How It Works
Illustrated below is the Blotter Procedure Flowchart to show the system to be followed in recording an incident in the e-Blotter system. It starts with the reporting of the crime, incident, arrest or an event/activity to a desk officer. The report would then be classified whether it is a crime incident or if it’s just an event or an activity. A reported event or an activity goes straight as a report in the police blotter after information is completed. However, if it is a crime incident, thorough investigation is required depending on its urgency and if Women and Children Protection Desk (WCPD) should be contacted. If the incident is an emergency, the desk officer will immediately inform the Alert Team to respond to the emergency. Arrested suspects will be booked and the Duty Officer will assist the victim in accomplishing the Incident Record Form recorded by the Desk Officer in the Police Blotter. Desk Officer then issues an Incident Record Transaction Receipt to the victim and an Incident Report Form will be encoded to the e-Blotter. Reports with suspects that were not arrested will still be encoded to e-Blotter with complete information from the victim and from the pursuit. If the incident concerns the WCPD, the victim is referred to the Duty Officer of the WCPD who will then assist the victim in accomplishing IRF. Reports are to be recorded by the WCPD officer in a separate WCPD Blotter but will still be forwarded to the Station Investigation and be encoded to the e-Blotter.
E-Blotter needs to be installed in a computer to gain access and can only be accessed by members of PNP. It requires a user-name and a password for security purposes.
Information are then inputted such as the date it was reported, the date when the incident happened and the people involved in the summary of the incident. Cases are then categorized according to its details not only for easy access but also for the monitoring of its progress.
Everything that is encoded can be edited or erased if the person knows the “Blottery Entry Number”. This is the number assigned to each records encoded in the system to easily monitor and keep a track of it.
Through this system, incident reports that are happening everyday in different areas of the country are easier to access because it is being compiled in a more organized, précised, concrete and simple manner. Suspects that have history in different areas can also be tracked down and links to assorted crimes can be identified through this system. Policemen from different region would have a certain connection in improving their works for the safety of the people in their area of responsibility. E-Blotter will solve missing Reports, trace back altered stories of some victims and fills up missing information of an incident. However, like any system implemented, e-Blotter also has it flaws. Due to the accessibility of information in the system to policemen both regional and...
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