United Nations Economic Commission for Latin America and the Caribbean Training Conference

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United Nations Economic Commission for Latin America and the Caribbean Training Conference on:
“A Framework for Caribbean Investigation and Analysis” “New Issues in Integrated Planning and Development in the Public Sector” by: Azad N. Hosein President, Microsearch International , Inc. Project Management Consultants e-mail: msearch@tstt.net.tt 1

Topics
• • • • • Conclusion An Overview of the Planning and Development Process An Analysis of the Institutional Weaknesses in the Planning and Development Process Recommendations for Improving Economic Performance in Development Programmes A Model for an Integrated Project Management System 2

Why do development projects generally fail to achieve their defined economic objectives ?

The Gartner Research Group (USA) reports that :

“close to 30% of projects are never successfully completed, wasting about US$75 billion annually, and a startling 51% of projects exceed their budget by 189% and deliver only 74% of expected functionality. While these data are astonishing in themselves, the greatest contributor to project failure can be explained by one factor – Poor Project Management”

3

Conclusion

“Caribbean Governments (and by extension Caribbean organizations) could improve their economic performance in development programmes by strengthening the methods, standards and systems used in their Planning and Development Framework”.

This will provide for more efficient use of capital development funds and contribute to an acceleration of both the pace and sustainability of net economic development in the Caribbean Region” 4

The Strategic Planning and Development Model

CURRENT CURRENT SITUATION SITUATION

Project Management

FUTURE FUTURE SITUATION SITUATION

STAKEHOLDER ANALYSIS FORCE FIELD ANALYSIS

PROBLEM ANALYSIS

ANALYSIS OF ASSUMPTIONS

ANALYSIS OF ALTERNATIVES

Log Frame
Objectives OVI’s
Impact Outcome

MOV’s

Assumptions

Goal Purpose

Major Phases in the Strategic Planning and Development Process A systematic progression through the phases of: • Strategic Thinking and Strategy Formulation • Strategic Planning • Programme Planning • Project Planning • Procurement • Project Development & Implementation • Project Monitoring • Project Closeout • Operations Management • Ex-Poste Programme Evaluation 6

Example of a Hierarchy Chart - Rice Development Programme in Guyana RICE DEVELOPMENT PROGRAMME

Land Availability Land Access & Tenure Irrigation Systems Grading & Harrowing

Cultivation Procuring Seeds Planting

Rice Husbandry Weed Control Pest Control Water Control

Harvesting

Marketing and Distribution Marketing

Institutional Systems Rice Farmers Management Institutional Systems Welfare Systems 7

Reaping Drying and Milling Storage

Packaging

Fertilization

Distribution

Matrix Format of the Logical Framework
OBJECTIVES Goal Assumptions Purpose Assumptions Output Assumptions Activity Assumptions Objectively Verifiable Indicators Evaluation Indicators Outcome Indicators Terms of Reference Activity Budgets Means of Verification Evaluation Methods Monitoring Methods Output Verification Activity Verification ASSUMPTIONS Goal Assumptions Purpose Assumptions Output Assumptions Activity Assumptions 8

Project Monitoring Methods
Compares project implementation performance against performance parameters shown in the baseline plan - (Project Monitoring) It is important to monitor both implementation process and performance

Compliance Test:
• compliance with the approved development process (as documented in the organization’s standards and procedures manual), and

Performance Test:
• comparison of implementation performance w.r.t baseline indicators (schedule, cost and quality) 9

Programme Evaluation Methods Compare Project Economic Deliverables against performance parameters defined in the Strategic Plan - (Project Evaluation) Efficiency Test: • Determine whether a project has achieved its intended...
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