Dallas M Stout
University of the Rockies
The purpose of this paper is to provide you with written instructions on some of the basic guidelines with the new APA format (American Psychological Association, 2009). In addition, this paper is written in APA format to provide you with a visual image of how many aspects of papers should be written, from the title page, to headings, to references in text, and the reference page. This paper is not met to be a comprehensive explanation of APA format, but will provide the reader with the basics. So, please buy the manual and read it. Example Paper: This Paper is an Example of APA Format
Setting up the APA Format in Word
First, set the correct font for the paper. By hitting “control” and “a” at the same time, the entire document is highlighted. Once completed, click Times New Roman and choose 12-point font. All margins should be set at one-inch, and the paper should be set up at double spacing. This is accomplished in Word by first choosing No Spacing within the Home section, then clicking Paragraph and click Double within the “spacing” section. To set up the running header on each page within Word, go to Insert and then Page Number. Choose the upper left hand corner. Then type to the left of the page number a shortened version of your title. The abbreviated title should be less than 50 characters including spaces. Then tab and use the space bar to move the page number to the far right corner. The full title should be less than 12 words. Notice the Running head has a capital “R” and small “h” for head, and then all CAPS for the title. Once in the header section, notice an icon at the top where you can select “different from first page”. Click this. Then go to the second page of your paper, click Header again, and set up the page number with the actual header without the title “Running head” in all CAPS. Tab and use the space bar until the headers is on the left margin and page number is on the right. (Microsoft Word 2003, is a bit different. It is under the Page Setup icon that appears when one starts working in the heading section at the top of the page. Under Page Setup, choose the third selection/option that is labeled Layout. Then the box appears that allows one to select the box "different from first page.") To create your Title Page, hit “return” until you reach just above the center of the page. Click the “center’ icon, and type the title in upper and lower cases letters. Hit “return” and type the author’s name. Finally, hit “return” again and put the university. No date or class information should be put on this page. To move to the first page of the paper, hit “return” again, then hit “control” and “enter” at the same time to create a page break. On this top line, retype the title. In our program, no abstract will be needed until the final project class (COUN 597). After typing the title, hit “return” and “tab” to begin the first paragraph of the paper, which should always be an introduction unless the assignment is a journal. The paper should be well-organized, and if more than 5 pages, probably requires headings. If only one level of heading is used, choosing Level 1, is fine (unless your instructor says otherwise). If two levels are needed, use Level 1 on the outside and Level 2 on the inside. Headings should never be the last line of a page. Conclusions should always end the paper, again, unless it is a journaling assignment. Issue Regarding Content
References and Plagiarism
Plagiarism is a serious offense within APA format and should be avoided at all times (APA, 2009). Therefore, when choosing to use exact words (more than 3), using quotes with an appropriate reference and page or paragraph number is required. However, quotes should be used only when rewording the idea loses meaning; quotes should be infrequent in any paper. When too many quotes are...