Public Procurement

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Public procurement (goods, works, non-consultant services and disposal of Public assets by Tender) G.N. No. 97 (contd) GOVERNMENT NOTICE No. 97 published on 15/4/2005

THE PUBLIC PROCUREMENT (GOODS, WORKS, NON-CONSULTANT SERVICES AND DISPOSAL OF PUBLIC ASSETS BY TENDER) REGULATIONS, 2005 ARRANGEMENT OF REGULATIONS PART I PRELIMINARY PROVISIONS Regulation 1. Citation 2. Application 3. Interpretation PART II GENERAL PROVISIONS 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. Procurement policy Economy and efficiency Eligible suppliers, contractors, service providers and asset buyers Method of procurement Probity and ethics in procurement or disposal by tender Equality of participation Eligibility Transparency and fairness Environmental issues Donor funding for procurement Qualification of suppliers, contractors, service providers or asset buyers 15. Pre-qualification proceedings 16. Participation by a supplier, contractor, service provider or asset buyer 17. Form of Communication Title

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Public procurement (goods, works, non-consultant services and disposal of Public assets by Tender) G.N. No. 97 (contd)

18. Rules concerning documentary evidence provided by suppliers, contractors, service providers or asset buyers 19. Record of procurement or disposal proceedings 20. Rejection of all tenders proposals, offers or quotations and annulment of the tender proceedings 21. Public notice of procurement or disposal contract awards and completion 22. Rules concerning description of goods, works, services or assets 23. Price adjustment 24. Language 25. National preference 26. Exclusive preference to local persons or firms 27. Registration for purposes of preference schemes 28. Tender sample or inspection of assets 29. Tender relating to public security 30. Specifications for vehicles machinery etc 31. Auditor’s certificate PART III DELEGATION OF PROCUREMENT AUTHORITY 32. Delegation and contracting out procurement and disposal by tender function 33. Delegation of the accounting officer or chief executive officer’s own functions 34. Delegation of the functions of tender board or procurement management unit 35. Contracting out to another procuring entity 36. Contracting out to a procurement agent 37. Disagreements between the accounting officer of chief executive officer and the tender board 38. Disagreements between the tender board and procurement management unit 39. Disagreements between the procurement management unit and the user department PART IV ORGANISATION AND LIMITS OF AUTHORITY FOR PROCUREMENT AND DISPOSAL BY TENDER 40. Approval of procurement or disposal by tender 41. Approval by tender boards

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Public procurement (goods, works, non-consultant services and disposal of Public assets by Tender) G.N. No. 97 (contd)

42. 43. 44. 45.

Emergency procurement Alteration and amendment Variations to contract value Validity of procurement or disposal authorisation PART V PROCUREMENT AND DISPOSAL PLANNING AND FINANCIAL CONTROLS

46. 47. 48. 49. 50. 51. 52. 53. 54. 55. 56. 57. 58. 59. 60. 61. 62.

Planning Approval to proceed with procurement Aggregating requirements Prohibition of splitting tenders and contracts Packaging of procurement Appointment of consultants for procurement of goods, works, services or disposal by tender Establishing contract period Provision of cost estimate for works, services and valuation of assets Approval of tendering documents Number of sets of tender documents Types of works or services contracts Procurement from Government Stores Department Procurement of motor vehicles, heavy plant, and spare parts Maintenance and repair of government owned motor vehicles, plant and equipment Procurement of computers and other related information technology equipment and tools Procurement of other sector-specific goods Commitment of funds

PART VI METHODS OF PROCUREMENT AND THEIR CONDITIONS FOR USE 63. 64. 65. 66. 67. 68. 69. 70. Selection of a method of procurement Prequalification International...
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