Organising an Event
ORGANISING AN EVENT – TOP TEN POINTERS
Event management and organizing is one of the fast growing professions in today’s world. Taught as a seperate subject and imparting knowledge about event management has lead to a lot of awareness about how tedious organizing and event could be. People are taking up event management as a profession because it not only requires a sharp, creative and an alert mind, but it also shows how good you can be as a leader and how well one can work within a team. Event management is all about knowing what you have to do and merge those ideas into a well organized event, and also by cooperating with your team mates if need be. It is a tedious process, but if the basic steps organizing an event are followed, then witnessing a successful and amazing event is surely not that difficult! 1. The first thing to keep in mind is to clearly state the objective or the target of the event. One should be very clear about what the event has to achieve, because as long as the target and goal is unclear, the rest of the organizing process could go haywire. 2. Preparing an outline or planning your event is the second basic and most important thing. This actually form the base of the entire event comprising of important details of the time, date, venue, people to attend, details of sponsorship, volunteers included, permission grants, naming of the event. Having answers to all the above details will minimize any kind of risks or unwelcomed surprises as the event day commences. 3. After finalizing all the important details, the next step is to book the venue you think is appropriate for the event. It could be a school, church, community hall, convention centre, but finalizing the venue reduces a lot of uncertainty regarding the event. 4. Always have a back-up plan and secondary members for certain positions of the organizing team. If by any chance the set plan fails or doesn’t work out as anticipated, there should be a second way or plan to
Event management and organizing is one of the fast growing professions in today’s world. Taught as a seperate subject and imparting knowledge about event management has lead to a lot of awareness about how tedious organizing and event could be. People are taking up event management as a profession because it not only requires a sharp, creative and an alert mind, but it also shows how good you can be as a leader and how well one can work within a team. Event management is all about knowing what you have to do and merge those ideas into a well organized event, and also by cooperating with your team mates if need be. It is a tedious process, but if the basic steps organizing an event are followed, then witnessing a successful and amazing event is surely not that difficult! 1. The first thing to keep in mind is to clearly state the objective or the target of the event. One should be very clear about what the event has to achieve, because as long as the target and goal is unclear, the rest of the organizing process could go haywire. 2. Preparing an outline or planning your event is the second basic and most important thing. This actually form the base of the entire event comprising of important details of the time, date, venue, people to attend, details of sponsorship, volunteers included, permission grants, naming of the event. Having answers to all the above details will minimize any kind of risks or unwelcomed surprises as the event day commences. 3. After finalizing all the important details, the next step is to book the venue you think is appropriate for the event. It could be a school, church, community hall, convention centre, but finalizing the venue reduces a lot of uncertainty regarding the event. 4. Always have a back-up plan and secondary members for certain positions of the organizing team. If by any chance the set plan fails or doesn’t work out as anticipated, there should be a second way or plan to