Event Planning and Writing

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Writers Profile Two:
Taking the “Write” Path to Plan
Lesley Gore once sang the infamous song lyrics “Its My Party and I’ll Cry if I Want To”, and when I hear this song I often find myself wondering, “why would you ever want to cry at a party?” The reason behind this feeling is because I am currently on a journey to achieve my goal of being an Event Planner, and with the mind set of an Event Planner; I truly would not want anyone crying at their party. For the past couple of years I have struggled with what career I wanted to pursue. I tried the teaching route, beauty school scene, and even nursing, but through my trials and tribulations I realized that my true calling was to be an Event Planner. Ever since I was younger I always loved having parties, and considered each event, whether a holiday party, birthday, or a simple get together, as an opportunity to create unforgettable memories. Now that I am an adult I look back at those memories and I am very appreciative, but this appreciation has led me to want to help others create similar memories, and by being an event planner, I can do just that. An Event Planner is someone who manages the logistical and operational piece of an event or meeting. As stated in our textbook Professional and Public Writing: A Rhetoric and Reader for Advanced Composition “…professions involve many levels of specialization.” (69), this is especially true for Event Planners. Whether it is a public event or a private affair, complex or casual, every phase of the experience is managed by an Event Planner. In order to manage these events there are several distinctive skills required to be successful and these are: the ability to communicate, creativity, fiscal management, decision-making, leadership, and organization. Noticeably each skill is exceptionally different, however there is one thing that ties them all together: writing. You write to communicate, to express creativity, to budget an event, make deals or contracts with people, guide others, take initiative, and most importantly to stay structured and professional. Like any career or job there is always going to be a certain amount of writing involved, whether it be jotting down notes or writing a book, but for an Event Planner, writing is the key ingredient within in the recipe to be successful. “For writers, a discourse community is a context, an environment in which they think, work, and communicate. To succeed, whether simply to function within the community or to change it, they must understand the complex dynamics at work”(Coleman and Funk 42). In order to get an understanding of the complex dynamics of the career I hope to pursue, I interviewed Event Planner, Katie Coogan, a manager at the Event Planning company Samaya Event Incorporated. In doing so I was informed about the numerous types of writings that are done by Event Planners and how vital these writings are. I started off asking Katie the simple question “Do you write a lot as an Event Planner?” and for such a simple question I was surprised with the very enthusiastic response I got, “Oh god yes! Writing is probably the most important thing I do! Not a day goes by that I am not writing and it could be for my personal self, for clients, or for the business in general.” At first I originally thought that Event Planners simply met with people, talked about what kind of event they wanted, and then the Event Planner just put it together. I discussed this thought with Katie and she agreed that my original thought was a common misconception that most people have, and she also educated me that there are numerous things that must be done to have a successful event. When I asked about the writing portion of Event Planning she took a deep breath and rattled off “notes, invitations, proposals, emails, cover letters, client information, agendas, timelines, brochures, business cards, thank you notes, charts, press releases, requests to vendors or third party suppliers, or just a general...
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