Contract & Procurement Management

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“CONTRACT & PROCUREMENT MANAGEMENT AT NTPC”

SUBMITTED BY: ****************

INDUSTRY GUIDE ****************

FACULTY GUIDE ****************

TABLE OF CONTENTS
Chapter No. Subject Executive Summary…………………. Research Methodology……………… Primary Objective(s)…………. Hypothesis…………………… Research Design……………… Sample Design……………….. Scope of the Study……………. Limitations……………………. Critical Review of Literature……….. Company Profile ……………………. Industry Profile……………….. Swot Analysis…………………. Data………………………………….. Collection……………………… Primary Data Secondary Data….…………….. Findings & Analysis…………………. Recommendations…………………… Bibliography…………………………. Annexure…………………………….. Tables…………………………. Graphs………………………… Case Study ……………………....…... Synopsis of the project……………….. ii

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Ch.-1.0 Ch.-2.0 1.1 1.2 1.3 1.4 1.5 1.6 Ch.-3.0 Ch.-4.0 4.1 4.2 Ch.-5.0 5.1 5.2 5.3 Ch.-6.0 Ch.-7.0 Ch.-8.0 Ch.-9.0 9.1 9.2 Ch-10.0 Ch-11.0

EXECUTIVE SUMMARY
The report entitled “BIDDING AND FINANCIAL ANALYASIS OF N.T.P.C. ” is about the purchase practices followed at NTPC. These practices are followed during all procurement by NTPC. The purchase procedure starts at Indenting by the department that requires the material and goes to the cost department and finance department for required approval. In between various activities like Liquidated Damages calculation, Spare Parts procurement terms, Guarantee in Liability Defect period etc are undertaken. Once all the terms and conditions are formulated and approved, the tender document preparation starts. The tender documents are issued to the prospective bidder for a cost that starts from Rs 200 to Rs 3000. The content of the tender document is prepared in such a manner that the prospective bidder comes to know about all the important details about the contract. The issuance of tender document is followed by the receipt of Bids from various vendors in the specified format. Once all the bids are received, they are opened in presence of some nominated officials from Finance, Contracts and Materials department. The representatives from the bidders may also be present. Then a comparative statement of the quoted bids is prepared and the contract is awarded to the lowest quoting bidder. During the document preparation phase, payments terms are also decided and documented in the General Condition of Contract, which is issued to the bidder with the tender documents. Apart from payments, there are various other issues like Arbitration, which are dealt in the tender documents. Liquidated Damages is one of the very important clauses. Liquidated damage is a payment to be made by the contractor in case he fails to complete the project in the stipulated time. In case of equipment, it is related to the performance of the equipment. The purchase is followed by the evaluation, which is done for two things, the vendor‟s performance and the purchase performance. The Vendor evaluation comes in handy for placing future orders where as the Purchase Performance evaluation provides detailed insight into the procedures being followed to procure the required material.

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RESEARCH METHODOLOGY

Primary Objective :- The objective is to study the “BIDDING AND FINANCIAL ANALYASIS OF N.T.P.C. ” procedures followed at NTPC . The observations were carefully analyzed and some constructive facts and figures were revealed. On the basis of those observations some recommendations and suggestions for NTPC have been drafted. The research methodology comprised of secondary data collected from various NTPC records and through NTPC website and India Infoline.com.

Sample Design:- for the research activity to turnout into a success, a careful selection of various Project was made. All possible effort was made to choose the unbiased data to get the fruitful result.

Scope of the Study :- This effort is to understand the procurement practices followed at NTPC and understand what they keep in mind before awarding a particular bid contract to the...
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