Capacity Building for Local Ngos. a Guidance Manual for Good Practice

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Capacity building for local NGOs
A guidance manual for good practice

Published by the Catholic Institute for International Relations Unit 3, 190a New North Road, London N1 7BJ, UK www.ciir.org © CIIR 2005 Printed manual ISBN 1 85287 314 0 CD-Rom ISBN 1 85287 315 9 CIIR is registered in the UK as a charity (number 294329) and a company (number 2002500)

In some countries, CIIR operates under the name of International Cooperation for Development (ICD) Cover photo: A woman at Ayaha returnee camp in Somaliland. Photo © Nick Sireau/CIIR. CIIR gratefully acknowledges funding from Comic Relief for this publication About the author The originating author of the material in this manual is Lainie Thomas, who developed and wrote the material while working as a CIIR/ICD development worker in Somaliland. Further information about the work that led to the publication of this manual is given in the Introduction.

Capacity building for local NGOs
A guidance manual for good practice

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Contents
1 The basics 1.1 Outline of chapter 1.2 Aims 1.3 Development: definition and approach 1.4 Organisational principles 1.5 Defining the organisation’s mission 1.6 Conclusion: organisational success and sustainability Organisational governance 2.1 Outline of chapter 2.2 Leadership 2.3 The governing body 2.4 A governing document 2.5 The role of trustees 2.6 Terms of reference 2.7 Meetings 2.8 Organisational policy development 2.9 Conclusion: successful governing bodies Appendices Strategic planning 3.1 Outline of chapter 3.2 Organisational vision 3.3 Strategic planning 3.4 Strategic plan: structure 3.5 Annual team work plan 3.6 Individual performance objectives 3.7 Individual work plans 3.8 Conclusion Managing finances 4.1 Outline of chapter 4.2 Purpose 4.3 Roles and responsibilities 4.4 Accounting systems 4.5 The budget 4.6 Reporting and monitoring 4.7 Financial reports: timetable 4.8 Specimen forms Appendices 1 1 1 5 6 8 10 13 13 14 15 16 24 28 30 31 32 33 41 41 42 44 45 66 67 68 70 71 71 72 73 76 89 92 94 95 96

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Capacity building for local NGOs: A guidance manual for good practice

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Managing people 5.1 Outline of chapter 5.2 Equal opportunities and diversity 5.3 Selection and recruitment 5.4 Terms and conditions of service 5.5 Performance management 5.6 Staff development 5.7 Raising concerns at work (grievance) 5.8 Disciplinary procedures 5.9 Harassment and bullying at work 5.10 Health and safety at work 5.11 Conclusion Managing projects 6.1 Outline of chapter 6.2 Strategic plan and project management 6.3 Needs assessment 6.4 A concept paper 6.5 A full project proposal 6.6 Project management 6.7 Conclusion Appendix Office administration 7.1 Outline of chapter 7.2 An organisational structure chart 7.3 Office communications 7.4 Internal office communications 7.5 Filing and record keeping 7.6 Administrative audit 7.7 Setting up a resource centre 7.8 Conclusion Appendices Publicity and fundraising 8.1 Outline of chapter 8.2 External relations and publicity 8.3 Producing a brochure 8.4 Producing a newsletter 8.5 Developing a fundraising plan 8.6 Conclusion

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Further reading and resources

Capacity building for local NGOs: A guidance manual for good practice

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Capacity building for local NGOs: A guidance manual for good practice

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_________________________________ Introduction

Introduction
The project of preparing and publishing this guidance manual on capacity building for local NGOs (nongovernmental organisations) has been a lengthy...
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