Best Practices Maintenance Plan for School Buildings

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  • Topic: Preventive maintenance, Planned Preventative Maintenance, Maintenance
  • Pages : 20 (6232 words )
  • Download(s) : 123
  • Published : February 23, 2012
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BEST PRACTICES MAINTENANCE PLAN FOR SCHOOL BUILDINGS
State Department of Education
September 2006

Dr. Marilyn Howard State Superintendent of Public Instruction

Acknowledgement
We want to acknowledge and thank staff at the Division of Building Safety who spent time helping compile and review this manual. Much of the information in this manual was taken from Preventive Maintenance for Local Government Buildings, April 2000, published by the Minnesota Office of the Legislative Auditor, Program Evaluation Division.

Table of Contents

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General................................................................................................................................ 1 Legislative Authority .......................................................................................................... 1 Purpose................................................................................................................................ 1 Best Practices and Actions For Preventative Maintenance................................................. 2 Inventory Building Components and Assess Their Conditions...................................... 2 Build the Capacity for Ranking Maintenance Projects and Evaluating Their Costs ...... 4 Plan Strategically for Preventive Maintenance in the Long- and Short-Term................ 6 Structure a Framework for Operating a Preventive Maintenance Program.................... 8 Use Tools to Optimize the Preventive Maintenance Program...................................... 12 Advance the Competence of Maintenance Workers and Managers ............................. 14 Involve Appropriate Maintenance Personnel in Decision Making and in Communicating Building Needs .................................................................................. 15 Summary ........................................................................................................................... 16 Sample Inventory Lists Sample Inspection Lists Building Evaluation Form Additional Recourses List

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Appendix A Appendix B Appendix C Appendix D

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General
The following guidelines are designed to assist Idaho’s school districts in developing and maintaining facility preventative maintenance plans.

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Legislative Authority
The School Facilities Improvement Act (House Bill 743) was approved by the 2006 Legislature and signed into law by Governor Dirk Kempthorne on March 31, 2006 with a July 1, 2006 effective date. Idaho Code Section 39-8006A of this act provided a requirement for the administrator of the Division of Building Safety and the State Department of Education to consult and prepare a best practices maintenance plan for school buildings that shall in turn be supplied to superintendents of each of Idaho’s school districts. Based on the best practices maintenance plan, each school district is required to develop a ten-year plan for submittal to and approval by the State Department of Education. Annually thereafter, school districts are required to submit reports to the State Department of Education detailing the work completed pursuant to their maintenance plans including any revisions made to those plans.

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Purpose
The purpose of an effective preventative maintenance plan is to achieve the following five key goals: • Preserve taxpayers’ investments in public buildings. Preventive maintenance can extend the life of building components, thus sustaining buildings’ value and the significant tax dollars they represent. Help buildings function as they were intended and operate at peak efficiency, including minimizing energy consumption. Because preventive maintenance keeps equipment functioning as designed, it reduces inefficiencies in operations and energy usage. Prevent failures of building systems that would interrupt occupants’ activities and the delivery of public services. Buildings that operate trouble-free allow public employees to...
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