There are some assumptions made by university health care system in its implementation that the common advantages of using a computerized system would obviously work to their own advantage. Users of the system make a great impact to the existence of the same. It is imperative to consider old data that is supposed to be fed to the system in order to make it efficient while updating the rest of information. Self evaluation process is recommendable to the system by the Information Technology experts. The human interface of the system should be included by the evaluation team. This will include two psychologists. The above aspects should be considered by a team of analysts before they conclude on whether the project does or does not meet its worth.
Case Study 16, “Assessing the Value and Impact of CPOE.” University Health Care System did not do a thorough investigation of the impacts that the CPOE process would have had on the current system. For this reason, they took the step to begin the process without having had its basics. They may have had assumed that the common advantages of using a computerized system would obviously work to their own advantage. They failed to realize that the user understands and experience with using the new system would have a significant impact on the efficiency of the system. The staff had not been well educated on how to use the system and hence had remarkably little experience on how to make it work out for them. They had the right idea, but just did not do it like it is supposed to be done. What process will you use to develop a plan for assessing the value of the CPOE? A good and efficient way to implement the process would be first enter the old data. A small team could be hired to input the records existing on paper into computer files. This is estimated to take a short while as the teams’ only purpose is to enter the data. Effective CPOE implementation requires integration with existing hospital information systems such as registration, pharmacy, laboratory, and electronic medical record systems. All of the grantees experienced challenges in connecting CPOE to other internal hospital systems. The recurrent input of the same type of data makes the mind get used to it. This makes future inputs faster as the person continues with the work. All records may need to be input before implementation so that to avoid wasting time. If these data are entered at the same time when the system is already implemented, then it will prove a burden for it will be like doing two things at the same time. It will also help avoid the problem of a record not being found. This problem may at time occur because the data may take some time before being reflected on the system. As the digitalizing of the data is coming to a stop, the staff will be trained in groups. This is to ensure that a good number of clinicians are always available for duty. After the training, the staff will be presented with a portion of the system which will record data onto a spreadsheet. This is to avoid corruption of data by staffs that have not quite got it. When it is certain that the staff are ready to use it, the records will now be reflected onto the main system. An alternative evaluation method would be to be to train the staff with the system until they are ready for it. In this method, the staff will have to continue using the old method of using paper. The staff will have several sessions with the trainer until he/she is deemed ready for the system (Lucas, 1990). In doing this, you will be ensuring that the clinician always uses what he/she is comfortable with. This will work against the problem of someone being too slow. Whenever a record is required, he/she will have to manually go look for the file. After the trainer establishes that you are ready to use the new computerized system, then you will be hooked into it. This will ensure that all persons using the system are of the highest efficiency. 2) The board’s...
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