Procurement Manual

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TECHNICAL EDUCATION QUALITY IMPROVEMENT PROGRAMME (TEQIP) PHASE II

PROCUREMENT MANUAL

GOVERNMENT OF INDIA DEPARTMENT OF HIGHER EDUCATION MINISTRY OF HUMAN RESOURCE DEVELOPMENT NEW DELHI

Contents of this document are subject to change.

ABBREVIATIONS
BoG CFI CIF CIP CPWD DDP DDU DEA dgMarket DGS&D DC EMD ExW GPN IBRD IDA IDP IPMU INR JV LR MHRD MoU NPD NPIU PAD PIP PMSS PO PP SDR SPFU TEQIP ToR UNDB USD WB WBR No Board of Governors Centrally Funded Institution Cost Insurance Freight Cost Insurance Paid Central Public Works Department Delivery Duty Paid Delivery Duty Unpaid Department of Economic Affairs The Development Gateway Director General of Supplies & Disposals Delivery Challan Earnest Money Deposit (Bid Security) Ex Work/ Ex Factory General Procurement Notice International Bank for Reconstruction and Development International Development Association Institutional Development Plan Institution Project Monitoring Unit Indian National Rupee Joint Venture Learning Resources Ministry of Human Resource Development Memorandum of Understanding National Project Director National Project Implementation Unit Project Appraisal Document Project Implementation Plan Procurement Management Support System Purchase Order Procurement Plan Special Drawing Rights State Project Facilitation Unit Technical Education Quality Improvement Programme Terms of Reference United Nation’ Business Development United States Dollar (US$) The World Bank World Bank Reference Number

CONTENTS

S.No.

DESCRPTION

PAGE NO

Preface I. II. III. IV. The Project ........................................................................ 1 Procurement Arrangements ..................................................... 2 Procurement of Goods & Works ................................................ 6 Procurement of Services ........................................................ 20

PREFACE
The “Procurement Manual” provides the essential information and brief step-by-step procedures for procurement of goods, works and services. This document is intended to guide the procurement officials directly involved in the procurement activities. It also intends to help in understanding the procurement processes and to achieve uniformity in procurement processes followed under the project. The rights and obligations of the purchaser and the contractor of goods and works will be governed by the tender documents and by the contracts signed by the purchaser with the contractor and not by the guidelines stated in this document. However the Procurement Manual is only a guideline and the procurement of all Goods, Works and Services under the Project shall be carried out in accordance with the World Bank’s "Guidelines: Procurement Under IBRD Loans and IDA Credits" dated May 2004, revised October, 2006; and "Guidelines: Selection and Employment of Consultants by World Bank Borrowers" dated May 2004, revised October, 2006 and as per the Financial Agreement agreed between the Government of India and the World Bank. In event of any discrepancies, the World Bank guideline as stated above shall supersede the Procurement Manual. To achieve the better acceptability of the manual and to understand the difficulties at stakeholder’s level, draft Procurement Manual was sent to all the Project States and Centrally Funded Institutions for their comments. A meeting with select representatives from States and Centrally Funded Institutions was also organized to arrive at common ground and finalize the “Procurement Manual”.

Procurement Manual

I.

THE PROJECT

The Project* TEQIP II is part of the long term Technical Education Quality Improvement Programme and aims to scale up & support ongoing efforts of the GoI to improve quality of technical education and enhance existing capacities of the institutions. TEQIP is being assisted by the World Bank and GoI has received a Credit (Credit No 4685 - IN) from the International Development Association in various currencies...
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