Fortune Select Excalibur, Main Sohna Road,
Sector-49, Gurgaon-122 002
DATE: 4th & 5th Apr’2013
DAY: Thursday & Friday
VENUE: Part of Banquet Hall
TIME: 9:00 hrs – 18:00 hrs
| GUEST NAME: Ms. Monica Dhawan
COMPANY NAME: Aon Hewitt
CONTACT DETAILS: +91- 9873184682
MIN GAURANTEE: 25 & 60 Pax (4th & 5th Apr 13)
MAX GAURANTEE: TBA
TYPE OF FUNCTION: Day Conference
ADVANCE DETAILS: Mutually discussed
Day Conference @ Rs.600 Plus Taxes (32.65%) per pax per day
Note: Package includes basic conference stationary like pad, pencils, markers, 1 white board, 2 Flip charts, mints & water bottles. 2 Tea-Coffee breaks with cookies and buffet lunch.
10 break way rooms @ Rs.5000 + Taxes (17.42%) Per room Per day.
Banquet charges Rs.25000 Plus Taxes (22.36%) Per day
Note: Package includes basic conference stationary like pad, pencils, markers, 1 white board, 2 Flip charts, mints & water bottles.
LCD-Projector with screen @ Rs.3500+ taxes
PA system with 1 mike @Rs.1500+Taxes per mike.
Note: Awaiting for your confirmation so that venue availability can be confirmed to you on confirmed basis as per the availability of the hall / restaurant.
FOOD AND BEVERAGE ARRANGEMENTS
The following special rates for food and beverage are based on the materialization of at least the minimum guarantee per function as listed below in this letter of agreement. The hotel reserves the right to revise the pricing and/or change the meeting venue should the number of function attendees fall below the minimum expectation listed in the grid below. If the number of attendees increases, larger venues will be confirmed only subject to availability.
* All beverages shall be purchased from the hotel at a special banquet full bottle price & would be charged as per bottles consumed. * The current beverage list is enclosed for your reference; however please note that the same is subject to change according to the availability. * Alternatively we can also offer you with attractive Soft Beverage Packages. * All applicable taxes to be charged as per the government tax structure. * In accordance to the Excise Policy the Bar shall close at 2330 hrs sharp.
MINIMUM GUARANTEED ATTENDANCE
After this letter of agreement is signed, only an increase in number of attendees will be permitted. The charges for the event will apply to the guaranteed or actual number of people attending the event, whichever is higher. The hotel reserves the right to revise the venue/rates if the number of attendees changes.
The final attendance will need to be confirmed at least 72 hours (3 working days) prior to the event. Please note that since the hotel makes arrangements for only 10% in excess of the minimum number guaranteed; please advice the hotel on final numbers accordingly.
The following taxes would be levied. The tax percentage is as per government regulations hence; taxes at the time of the event would be applicable irrespective of the present quotation.
| Applicable Taxes
VAT on Food
VAT on Soft Beverages
VAT on Indian Alcoholic Beverages
VAT on Imported Alcoholic Beverages
Luxury Tax (Applicable on Hall Rental, Audio Visuals & Internet Usage)
| Service Charge on Food & Beverages
Service Tax (On Total Billing)
The hotel recommends that all event details be finalized at the earliest but no later than one week before the function(7 days) for the success of the event.
* All audio visual equipment can be arranged at an additional charge. Once the exact requirement has been advised to the hotel we will be pleased to make the...
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