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Fortune Select Excalibur, Main Sohna Road,
Sector-49, Gurgaon-122 002
(Haryana), India
FUNCTION DETAILS
DATE: 4th & 5th Apr’2013| DAY: Thursday & Friday | VENUE: Part of Banquet Hall| TIME: 9:00 hrs – 18:00 hrs | GUEST NAME: Ms. Monica Dhawan |
COMPANY NAME: Aon Hewitt|
CONTACT DETAILS: +91- 9873184682|
MIN GAURANTEE: 25 & 60 Pax (4th & 5th Apr 13)| MAX GAURANTEE: TBA| TYPE OF FUNCTION: Day Conference | |
ADVANCE DETAILS: Mutually discussed|

1) Day Conference @ Rs.600 Plus Taxes (32.65%) per pax per day

Note: Package includes basic conference stationary like pad, pencils, markers, 1 white board, 2 Flip charts, mints & water bottles. 2 Tea-Coffee breaks with cookies and buffet lunch.

2) 10 break way rooms @ Rs.5000 + Taxes (17.42%) Per room Per day.

3) Banquet charges Rs.25000 Plus Taxes (22.36%) Per day

Note: Package includes basic conference stationary like pad, pencils, markers, 1 white board, 2 Flip charts, mints & water bottles.

Audio-Visual
LCD-Projector with screen @ Rs.3500+ taxes
PA system with 1 mike @Rs.1500+Taxes per mike.

Note: Awaiting for your confirmation so that venue availability can be confirmed to you on confirmed basis as per the availability of the hall / restaurant.

FOOD AND BEVERAGE ARRANGEMENTS
The following special rates for food and beverage are based on the materialization of at least the minimum guarantee per function as listed below in this letter of agreement. The hotel reserves the right to revise the pricing and/or change the meeting venue should the number of function attendees fall below the minimum expectation listed in the grid below. If the number of attendees increases, larger venues will be confirmed only subject to availability.

BEVERAGE POLICY
* All beverages shall be purchased from the hotel at a special banquet full bottle price & would be charged as per bottles consumed. * The current beverage list is enclosed for your reference; however please note that the same is subject to change according to the availability. * Alternatively we can also offer you with attractive Soft Beverage Packages. * All applicable taxes to be charged as per the government tax structure. * In accordance to the Excise Policy the Bar shall close at 2330 hrs sharp.

MINIMUM GUARANTEED ATTENDANCE
After this letter of agreement is signed, only an increase in number of attendees will be permitted. The charges for the event will apply to the guaranteed or actual number of people attending the event, whichever is higher. The hotel reserves the right to revise the venue/rates if the number of attendees changes.

The final attendance will need to be confirmed at least 72 hours (3 working days) prior to the event. Please note that since the hotel makes arrangements for only 10% in excess of the minimum number guaranteed; please advice the hotel on final numbers accordingly.

TAX STRUCTURE
The following taxes would be levied. The tax percentage is as per government regulations hence; taxes at the time of the event would be applicable irrespective of the present quotation.

Tax Categories| Applicable Taxes|
VAT on Food| 12.5%|
VAT on Soft Beverages| 12.5%|
VAT on Indian Alcoholic Beverages| 15%|
VAT on Imported Alcoholic Beverages| 15%|
Luxury Tax (Applicable on Hall Rental, Audio Visuals & Internet Usage)| 10%| Service Charge on Food & Beverages| 10%|
Service Tax (On Total Billing)| 8.65%|

FUNCTION SET-UP
The hotel recommends that all event details be finalized at the earliest but no later than one week before the function(7 days) for the success of the event.

AUDIO-VISUAL EQUIPMENT
* All audio visual equipment can be arranged at an additional charge. Once the exact requirement has been advised to the hotel we will be pleased to make the...
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