Lead effective meetings
Topics: Meeting / Pages: 5 (1418 words) / Published: Jun 12th, 2014
A meeting is a gathering of two or more people which can be formal or informal and is convened to achieve a common goal through verbal interaction.
Purpose of a meeting
Meetings are held for a variety of reasons, with the most important being communication. Within the National Health Service we hold monthly staff meetings for the purpose of receiving updates from managers, exchanging information and ideas, sharing views, co-ordinating activities and formulating plans for the service we deliver. This type of meeting is also a good opportunity for staff to keep in touch, gather information, to express concerns as a collective and network. Meetings are also held to problem solve, make decisions, resolve disputes and streamline a service, these meetings would have specific objectives. Another common reason for a meeting is to review, assess, monitor and evaluate personal progress, and provide feedback individually e.g. Personal Development Review (PDR). Meetings can also be used for consultation, creating new ideas and bargaining
Purpose and structure of an agenda
An agenda is the order of items to be discussed in a formal meeting. An agenda would give the structure of the meeting and any objectives. It is important that agendas are distributed in advance to give members time to consider the topics for discussion and allow attendees the opportunity to add items if relevant. An agenda should include the time and place of the meeting, list of attendees, apologies followed by minutes of the previous meeting and matters arising from these. Following this there will be a list of items of a realistic number to be discussed in logical order usually most important first (see attached example). The final item is usually any other business often abbreviated to ‘AOB’.
How to select and invite the right people to attend the meeting
It is important to invite people who are knowledgeable of and