how to manage time

Topics: Time management, Management, Procrastination Pages: 7 (1952 words) Published: December 3, 2013
HOW TO MANAGE YOUR TIME EFFECTIVELY
 The two most powerful warriors are patience and time
Tolstoy
 
Why use time management skills?
It's important that you develop effective strategies for managing your time to balance the conflicting demands of time for study, leisure, earning money and job hunting. Time management skills are valuable in job hunting, but also in many other aspects of life: from revising for examinations to working in a vacation job. Sometimes it may seem that there isn't enough time to do everything that you need to. This can lead to a build up of stress. When revising for examinations, or during your final year when you have to combine the pressures of intensive study with finding time to apply for jobs good management of your time can be particularly important. Once we have identified ways in which we can improve the management of our time, we can begin to adjust our routines and patterns of behavior to reduce any time-related stress in our lives. What skills are required for effective time management?

Some of these skills including setting clear goals, breaking your goals down into discreet steps, and reviewing your progress towards your goals are covered in Action Planning. Other skills involved include prioritizing - focusing on urgent and important tasks rather than those that are not important or don't move you towards your goals; organizing your work schedule; list making to remind you of what you need to do when; persevering when things are not working out and avoiding procrastination.

Using Lists
Keeping a to-do List
TO DO
Work
Write up lecture notes.
*Prepare for seminar on Thursday
Decide on subject for project
Go to library to get material for essay.
Other
*Pay rent
Research employers I want to apply to.
Card for Sue's birthday
Prepare draft CV
Buy iron
Get two tickets for concert
Visit Simon
Go to bank
You should have a reminder system to tell you of when you need to do what: don't try to remember everything in your head as this is a recipe for disaster! Carry a pen and paper or organizer wherever you go. At the simplest level your reminder system could simply be to use your diary to write down the things you need to do, including appointments and deadlines. Before interviews, it's fine to write down the questions you wish to ask on a small piece of card or notepad "To stay on schedule I devised a timetable which I had to stick to. I used an electronic calendar which I programmed to send out emails as reminders to myself and my team. This was a very useful tool and it is one that I have used continuously to manage my time effectively." Kent student. A daily list of tasks that need to be done is an essential part of action planning. Refer to and update this regularly. Priorities items on the list into important/not important and urgent/non-urgent. Such a list can take a variety of formats but an example is given to the right. Update your list daily, crossing off completed tasks and adding new tasks that need to be done. Urgent or important tasks can be highlighted with an asterisk. Advantages of using a to do list

Focuses your mind on important objectives
You are less likely to forget to do tasks
Writing a list helps order your thoughts
It helps show the bigger picture
You don't need to hold everything in your head.
It saves time
It helps you decide on priorities: the most important and the most urgent You are less likely to become sidetracked
You get the reward of ticking off your achievements
You feel more in control
You have a record of what you've done
You always have something to work on

Setting Goals
Set yourself specific and clearly defined goals, and make sure that these are realistic and achievable. To do this, you first need to examine your present situation and assess what goals are important to you and what action you need to take to achieve your target. Have a contingency plan or alternative route to your goal...
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