Barangay Record System

Topics: Barangay, The Residents, Metro Manila Pages: 6 (1937 words) Published: June 24, 2013
1. Introduction

1.1. Background of the study

Barangay is the small administrative division in the Philippines and is the native Filipino term for a village or district. Barangay are further subdivided into smaller areas called Puroks (English: Zone). A barangay is led and governed by its barangay officials. It is composed of a Punong Barangay or Barangay Captain/Chairman, seven (7) Barangay Councilors or Barangay Kagawad and a Sangguniaang Kabataan Chairman. Together with this is the Barangay Secretary and a residing midwife or a doctor that manages and supervise the barangay health center. The barangay is in charge of keeping track of the records of each and everyone living in the place. These records are important for different purposes that the barangay is being used. The system that the barangay is being used is the manual based process for all the services it gives to its constituents. They manually handle files and information they get. For instances, in getting the barangay clearance, they issue a tranceipt form to the resident requesting the clearance. Same through with the storing of the files, they used folders to store the files. The organization experienced hard and long procedure in accessing the records they have when it is needed and the redundancy of the records. The proponents proposed a computerized barangay information system that will help the barangay as well as the workers and the people of the place. The proposed system will reduced the hard and long time procedure of accessing files and records they keep and store. The system will also be the census like system of the barangay for all of its constituents and new people to live in the place. The system will be effective in maintaining, searching and storing of records of all resident in the barangay. This will help the worker for having an easy time on accessing files and records they need.

1.2. STATEMENT OF THE OBJECTIVE

1.3.1. General Objective

To solve these problems, we proposed a system which is called BARANGAY RECORD MANAGEMENT SYSTEM which will be the file maintenance system of the barangay to be used in keeping their records. The proposed system will also be a census-like system of each resident of the barangay for each and every resident will now have an identification number containing their personal records.

1.3.2. Specific Objectives

1. In terms of papers they collect, it will lessen for it will be done on computers. This will be encoded in the computer and let machine keep it. 2. The proposed system will bring ease in accessing the records needed for there will be an option for searching with the use of identification number issued by the barangay. 3. This will ensure that the file will securely stored in the system and make a back up of the files if accident occurs. 4. The proposed system will be easily updated and maintain for it will be on computers. There will be option for searching, editing information if there’s any, saving as well as delete option for the information thet is no longer needed.

1.3. SIGNIFICANCE OF THE STUDY

The significance of the study is very timely for today where in technology is getting bigger and in demand. The proposed system will have a significant effect on both the residents of the barangay and barangay employees who manages the system as well as the barangay itself. The implementation of the system will change the methods and process that the barangay is being used for keeping their files. This will also ensure that all the records will be in tract and updated. The system will also create a census based environment to monitor the population of the locale. The barangay will also be assured that the file will be protected and safe for it will require authorization before someone can access the system. The study will also benefit its employees who manage the files and information of the barangay for it will bring easy access of the...
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