Video Conferencing

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  • Topic: Videotelephony, Videoconferencing, Webcam
  • Pages : 5 (1454 words )
  • Download(s) : 312
  • Published : December 2, 2012
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CompareBusinessProducts.com

What to Look for in a Video Conferencing System

What to Look for in a Video Conferencing System

Video conferencing has become “the next best thing to being there” for many businesses. Facilitating face-to-face collaboration for people who are in different locations, it can help businesses increase productivity while saving money on business travel expenses. With video conferencing, you can still have dynamic “in-person meetings” and “live” presentations and events – even if you’re on opposite ends of the country, or even in different countries. Video conferencing is also considered a “green” technology as it eliminates the carbon dioxide emissions that result from driving and air travel. But how do you know what to buy for your organization? The first step in determining this is to understand your main objectives for the system, including your usage requirements today and what they might be over the next 3-5 years. You don’t want to buy more than you need, but you do want a system that is going to scale with your business. Video conferencing has become “the next best thing to being there” for many businesses. Facilitating face-to-face collaboration for people who are in different locations, it can help businesses increase productivity while saving money on business travel expenses. With video conferencing, you can still have dynamic “in-person meetings” and “live” presentations and events – even if you’re on opposite ends of the country, or even in different countries. Video conferencing is also considered a “green” technology as it eliminates the carbon dioxide emissions that result from driving and air travel. But how do you know what to buy for your organization? The first step in determining this is to understand your main objectives for the system, including your usage requirements today and what they might be over the next 3-5 years. You don’t want to buy more than you need, but you do want a system that is going to scale with your business.

Contents
Key Questions o How Big Is My Audience? o Personal, Group Conferencing, or Both? Key Features to Look For o Easy Integration with Your Computer, Network, and Unified Communications Systems o Full Video and Audio Capabilities o Recording of Audio, Video, and Data o Flexible and Comprehensive Moderator and Presenter Controls o Customizable, Brand-able o Easy to Install, Easy to Use, and Easy to Maintain o Attentive, Accessible Customer Support o Competitively Priced and Great Value

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What to Look for in a Video Conferencing System

Key Questions
How Big Is My Audience? Consider the size of your audience – or the maximum number of attendees you will ever have for your video conferences, and who they are. If you plan on having international conferences, you’ll want to discuss this with your vendor to ensure all networking and equipment standards are compatible. Consider the size of the rooms where attendees will take part in the video conference. Will you have 0-10 participants, up to 100, up to 500 or more? Will attendees mostly watch from their desktops, on a lap top while traveling, on a mobile device, in the board room, in a conference hall, or all of the above? Having a very clear picture of how the system will be used will enable you to make the right decision.

Personal, Group Conferencing, or Both? When it comes to group or personal videoconferencing, there is a difference in what you’ll need. Essentially, all conferencing requires a camera, microphone, speaker, monitor, and a codec, which is a small "compression-decompression" program that helps large files travel across the Internet quickly. Personal videoconferencing systems are meant to work within an office or home environment and are designed for the personal computer, or now, increasingly, mobile devices. Speakers, microphones, and cameras are designed for close ups use and privacy. These systems now...
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