School Management System

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Abstract

This project work automates school management system. In the system two applications are developed, Windows based (thick client) and Web based (thin client).

The windows application takes most of the activities such as offline student registering, transcript and report card generation and producing the timetable. The web application facilitates attendance recording by the homeroom teachers, to view status of students by their parents and to view reports by kebele and kifle-ketema education bureau officials.

Our solution of the timetable is very simple. In the high school considered for the project there are ten subjects for both grade nine and grade ten. Loads are assigned to each subject teacher and a code is given for each teacher-subject combination. A simple search technique has been used during allocation of each teacher-subject code to a time slot. A database has been used to enforce constraints and to store data.

The prototype has been tested with data from Kokebe Tsebah Secondary School. It has been observed that the system successfully registers students, facilitates attendance recording by the home room teachers and generates various reports such as report card, transcript and a feasible timetable satisfying the constraints (requirements). It has also been shown that the system facilitates to view the status of students by their parents using the Internet or Intranet of the school.


Chapter 1

Introduction

1.1 Background

Education system forms the backbone of every nation. And hence it is important to provide a strong educational foundation to the young generation to ensure the development of open-minded global citizens securing the future for everyone. Advanced technology available today can play a crucial role in streamlining education-related processes to promote solidarity among students, teachers, parents and the school staff.

Education is central to development. It is one of the most powerful instruments for reducing poverty and inequality and lays a foundation for sustained economic growth. With this aim currently our government has given special emphasis to the educational sector and school improvement activities such as continuous professional development for teachers, training and upgrading teachers and capacitating schools with manpower and materials are among the major actions which have been taken in both primary and secondary schools. In order to facilitate and simplify these actions one of the major tool is to have automated school management system.

School Management System(SMS) consists of tasks such as registering students, attendance record keeping to control absentees, producing report cards, producing official transcript, preparing timetable and producing different reports for teachers, parents, officials from kebele or kefle ketema education bureaus and other stakeholders.

Automation is the utilization of technology to replace human with a machine that can perform more quickly and more continuously [2]. By automating SMS documents that took up many large storage rooms can be stored on few disks. Transcript images can be annotated. It reduces the time to retrieve old transcripts from hours to seconds. However, the school system in the government schools of Addis Ababa is not automated and the record officers generate transcripts and reports manually and the school administrators use their experienced knowledge of miss and hit approaches to prepare timetables.


1.2 Statement of the Problem

To help promote students achievement and success, schools must have access to complete, accurate, and timely information about students. One of the benefits of automated SMS is that the student record system will simplify retrieval of required information and is a great instrument for school improvement by taking measures from the information acquired. Despite the use of automated SMS, the...
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