record management of pnp sarrat

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1.0 Introduction
1.1 Background of the Study
Technology improves itself as day goes on. Because of technologies a lot of works and jobs become easier. Computer makes a service or performance of an organization or company faster and productive. Without technologies, it makes the performance of the staff more difficult. In our day to day lives, computers have been an integral role to play. One of the best things about computer is the fact that it can help us to save so much of manual power and time. Tasks can be done automatically and that will lead to saving the countless hours that may otherwise have been spent on doing the job manually.

1.2 Problem Areas
1.2.1 General Problem
The general problem of the Philippine National Police of Sarrat is they encountered difficulties in their criminal records. 1.2.2 Specific Problem
They fail to see or notice the number of times of requested police clearance of every applicant. So much time was spent when looking for a file and record.
The PNP- Sarrat is loaded with paper files folder.
Inaccurate records.

1.3 Statement of the Objectives
1.3.1 General Objectives
The proposed system will organize storage of records for easy retrieval when needed. 1.3.2 Specific Objectives
Display and count the number a person got his/her police clearance. Will locate files and record faster and easily.
Load of paper files will be converted to a computer files.
Display accurate records of police clearance applicant.

1.4 Significance of the Study
This study is design to help the duty police officer to display the information or record he/she needed. It allows fast, accurate and reliable access to records. This will give effective management of information. Records will be maintained for specific purposes and the information contained in them must meet those purposes. Where records are migrated across changes in technology, the evidence preserved must remain authentic and accurate. It will ensure that information is available when and where it is needed, in an organized and efficient manner, and in a well maintained environment. In the other hand, the inquirer will be able to get their concerns frequently, accurately and systematically.

1.5 The Scope and Limitation

The propose system will be exclusively for Philippines National Police - Sarrat. This project will be developing to help and improve record filling. The system accesses a fast and quick in searching one's record. And will be capable to display the number of times a applicant got his/her police clearance. Only the authorized person can access the system. And by the use of user password the privacy of one's record will be safeguarded.

2.0 Methodology of the Study

Planning
In this phase, the researcher identifies the scope for the new system. We gather information, conduct interviews and observation to define the problem and the possible solution for the new system.

Analysis
In this phase, the researcher understands and documents the needs and the processing requirement for the system.

Design
In this phase, the researcher design the system based on the requirements define and decisions made during the analysis phase. Design the user interface and integrate the database.

3.0 Gathering Output and Procedures
Information was gathered by conducting initial interview with the organization having questionnaires and also browsing the internet. Information was gathered through. Observation
Internet research
Personal interview
Problem encountered

4.0 Existing System
4.1 Company Background
The Philippine National Police of Sarrat is located at Edralin Avenue near the old Sarrat Municipal building. The construction of the building was made possible thru the concerted efforts of the PNP and the local government unit of Sarrat. It was inaugurated on February 24, 2006 by PDG Arturo Carbonel Lumabao, Chief, PNP; assisted by PCSUPT Alfredo Bernardo...
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