Project Management Paper

Current Issues in Project Management Lecture No. 2
Project Organisational Structures & Issues

Course Outline
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Introduction Project Organisational Structures & Issues Group Work Presentations Session 1 Group Work Presentations Session 2 Stake Holder Management Project Cost Planning & Control Excercizes Project Specification Mid Term Exams Final Group Work Presentations 1 Final Group Work Presentations 2 Project Risk Management Case Studies... Final Exams Qaisar Kazmi - 2012 - Khartoum - Sudan

Where are We ?
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Lecture 1 Introduction Lecture 2 Project Organizational Structure & Issues Lecture 3 Initial Group Work Presentations Session 1 Lecture 4 Initial Group Work Presentations Session 2 Lecture 5 Stake Holder Management

Lecture 6 Project Cost Planning & Control Lecture 10 Final Group Work Presentations Session 1

Lecture 7 Excercizes

Lecture 8 Project Specification Presentation

Lecture 9 Repetition & Summary 1 Lecture 13 Project Risk Management

Exams 1 Mid Term Exams

Lecture 11 Final Group Work Presentations Session 2

Lecture 12 Final Group Work Presentations Session 3 Lecture 15 Case Studies Excersize 2

Lecture 14 Case Studies Excersize 1

Lecture 16 Repetition & Summary 2

Exams 2 Final Exams

Qaisar Kazmi - 2012 - Khartoum - Sudan

Lecture 2
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Project Organisational Structures & Issues

Qaisar Kazmi - 2012 - Khartoum - Sudan

Organizational Issues
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The project manager role is by its nature a temporary one, superimposed on the organization. It does not have the power associated with traditional hierarchical positions. Project managers must work across functional and organizational lines and frequently have few direct subordinates. Therefore, perhaps the biggest single issue faced by project managers arises because they have the authority to make decisions about the below but not the power: Project priorities. Project schedules. Project budgets. Project objectives. Project policies. Qaisar Kazmi - 2012 - Khartoum - Sudan

Organizational Issues: Influence & Authority
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The main problem with this role is Often they do not have the official authority to give direct orders to the people who must carry out the work as a result of these decisions. This difference between responsibility and authority can be highly frustrating and means that the project manager must rely on other forms of influence, as shown in Figure on the next slide. That influence may be applied directly to individuals or through other managers within the organization. There will always be issues when the project resources will keep running back to their Line managers for either this or that reason.

Qaisar Kazmi - 2012 - Khartoum - Sudan

Sources of Influence
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Competency

Professionalism

Reputation Project Manager Skills Functional Manager

Interpersonal Skills Alliances
Qaisar Kazmi - 2012 - Khartoum - Sudan

Figure:2.1

Organizational Issues
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Program X Project A Project B Project C

Program Z
Project F About to start Project G About to start

Ongoing Business Operations

Program Y Project D Project E Discontinued

Figure:2.2
Qaisar Kazmi - 2012 - Khartoum - Sudan

Organizational Issues
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The requirements on the project manager include delivering the project: Within the agreed time limit. Within the agreed cost limit. To at least the minimum quality standards laid down. To the satisfaction of the client. In compliance with the strategic plan of the organization. Within the agreed scope.

Qaisar Kazmi - 2012 - Khartoum - Sudan

Organizational Issues: Communication
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The project manager post lies at the centre of the principles of project management. Given the project manager’s ultimate responsibility for the project’s outcome, a key ability is to be able to focus on issues in detail while at the same time keeping a clear view of the project as a whole. This ability to focus within the overview ensures that people and resources are...