Project Management

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ODESSA MOBILE TECHNOLOGY PROJECT

Project Plan
Odessa Mobile
Technology Project

Author:Debbie Whitson
Creation Date:7/10/03
Last Revised:7/10/03
Version:1.0

TABLE OF CONTENTS
INTRODUCTION2
PURPOSE OF PLAN2
BACKGROUND INFORMATION/AVAILABLE ALTERNATIVES2
PROJECT APPROACH3
PHASE X: SECURE EQUIPMENT3
GOALS AND OBJECTIVES4
BUSINESS GOALS AND OBJECTIVES4
PROJECT GOALS AND OBJECTIVES4
SCOPE5
SCOPE DEFINITION5
ITEMS BEYOND SCOPE6
PROJECTED BUDGET6
RISK ASSESSMENT7
INITIAL PROJECT RISK ASSESSMENT8
MILESTONES11
ASSUMPTIONS12
PROJECT ASSUMPTIONS12
CONSTRAINTS13
PROJECT CONSTRAINTS13
RELATED PROJECTS13
CRITICAL PROJECT BARRIERS13
PROJECT MANAGEMENT APPROACH14
PROJECT TIMELINE14
PROJECT ROLES AND RESPONSIBILITIES14
ISSUE MANAGEMENT16
COMMUNICATIONS PLAN17
ATTACHMENTS/APPENDICES19
APPROVALS20
SIGN-OFF SHEET20

INTRODUCTION

Purpose of Plan

The Odessa Mobile Technology Project Plan will provide a definition of the project, including the project¡¦s goals and objectives. Additionally, the Plan will serve as an agreement between the following parties: Project Sponsor, Steering Committee, Project Manager, Project Team, and other personnel associated with and/or affected by the project.

The Project Plan defines the following:

ƒ{Project purpose
ƒ{Business and project goals and objectives
ƒ{Scope and expectations
ƒ{Roles and responsibilities
ƒ{Assumptions and constraints
ƒ{Project management approach
ƒ{Ground rules for the project
ƒ{Project budget
ƒ{Project timeline
ƒ{The conceptual design of new technology

Background Information/Available Alternatives

Debbie: This section should describe the work you have done to date, the choices you had with regard to hardware/software, and an explanation of how you arrived at the decision to use L3 and Tiburon.

Project Approach

This section should outline the way you will roll out the technology, including the highest level milestones.

For example:

Phase I: Secure agreement with vendors (L3 and Tiburon)
Phase II:Order/Install Equipment
Phase III:Install/Test Software
Phase IV:Conduct Hardware/Software Testing
Phase V:Conduct Training
Phase VI:Implement ARS/AFR

Phase X: Secure Equipment

Define the phases in more detail.

GOALS AND OBJECTIVES

Business Goals and Objectives

The business goals and objectives for this project will focus on implementing mobile technology that:

ƒ{Improves officer, firefighter and citizen safety.
ƒ{Facilitates coordination and information sharing both internal and external to the participating organizations. ƒ{Enhances the ability and effectiveness of staff to perform their jobs. ƒ{Facilitates coordinated crime prevention and reduction.

ƒ{Provides high levels of data security.
ƒ{Provides an open, flexible, reliable technology base for the future. ƒ{Facilitates the electronic capture of data at its source. ƒ{Is easy to use.
ƒ{Eliminate redundant data entry throughout the organization.

Project Goals and Objectives

Sample project goals and objectives:

ƒ{Ensure that end users have input into the design process. ƒ{Accomplish project business goals and objectives within defined budget and time parameters. ƒ{Minimize impact to standard business operations within the affected units. ƒ{Craft a favorable and secure agreement between the Department and the selected vendor.

SCOPE

Scope Definition

The Project will introduce new mobile technology; including the following:

ƒ{35 mobile devices
ƒ{Digital CAD dispatch software
ƒ{Car to car messaging
ƒ{Internet access (?)
ƒ{Automated field reporting software
ƒ{GPS/AVL for automated dispatch

Including the following interfaces:

ƒ{CAD
ƒ{RMS
ƒ{AFR
ƒ{TLETS/NCIC/NLETS

Desired Enhancements
ƒ{Any?

Items Beyond Scope

The project...
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