Planning An Event P1
Some Factors Which Are Often Ignored At An Event
There are some factors which are often ignored when planning an event but are quite important. Considering these three factors are important for the successful execution of an event.
Toilets
Provision of adequate toilet facilities is necessary for the convenience of the audience at a function. If existing toilets are inadequate, additional portable units must be made available.
Toilet locations should be:
• well marked;
• well lit (including surrounding area) if night use is required;
• serviced (including pump-out portables) on a 24-hour basis during the event;
Remember to mark the location of toilets on the site plan.
The numbers of toilets should be discussed with the local council. Entry and exit details efficient entry and exit points will prevent congestion and frustration and create a positive atmosphere for the event. These points should allow for: large crowds initially; adequate staff; space for bag and identification checks;
Waste Management
You need to ensure that you have waste management procedures set up. Contact the local council and find out whether there are certain requirements for the collection of waste, both recycled and non-recycled waste. Also, there needs …show more content…
It is a control document that ensures that every single individual performing any task/ role does not forget a single detail pertaining to the event. For example, when checking fire-fighting equipment and emergency exits, it is imperative that a specific checklist is made and that it be signed and dated on completion. It is a record keeping process. The nature of the event is such that most of the time is spent in planning and very little in the actual execution of the event. It often comes as a shock that months of planning can get over so quickly when an event comes to an end. Good planning via checklists ensures a successful outcome and satisfied
There are some factors which are often ignored when planning an event but are quite important. Considering these three factors are important for the successful execution of an event.
Toilets
Provision of adequate toilet facilities is necessary for the convenience of the audience at a function. If existing toilets are inadequate, additional portable units must be made available.
Toilet locations should be:
• well marked;
• well lit (including surrounding area) if night use is required;
• serviced (including pump-out portables) on a 24-hour basis during the event;
Remember to mark the location of toilets on the site plan.
The numbers of toilets should be discussed with the local council. Entry and exit details efficient entry and exit points will prevent congestion and frustration and create a positive atmosphere for the event. These points should allow for: large crowds initially; adequate staff; space for bag and identification checks;
Waste Management
You need to ensure that you have waste management procedures set up. Contact the local council and find out whether there are certain requirements for the collection of waste, both recycled and non-recycled waste. Also, there needs …show more content…
It is a control document that ensures that every single individual performing any task/ role does not forget a single detail pertaining to the event. For example, when checking fire-fighting equipment and emergency exits, it is imperative that a specific checklist is made and that it be signed and dated on completion. It is a record keeping process. The nature of the event is such that most of the time is spent in planning and very little in the actual execution of the event. It often comes as a shock that months of planning can get over so quickly when an event comes to an end. Good planning via checklists ensures a successful outcome and satisfied