Justify the Need for Keeping Records and Describe the Types of Record You Would Maintain

Record keeping enables the teacher to provide evidence of individual student’s charter from the start to finish of a course. It enables to plan, organize and to create best learning environment for the learners. This is classified depending on the subject taught, organization and any other records needed as per UK regulations.
JUSTIFICATION FOR RECORD KEEPING
Accurate records taken throughout the course facilitates both teacher and student to continuously assess the effectiveness of the teaching and learning relationship. Gravells, (2008) states “you need to keep records of how your learners are progressing.”
Being organized with an accurate record for every student helps me in assessing the student’s need and to give a positive feedback on “how things are going.” On another level, it also keeps me in check as to whether or not I need to refine any aspect of my teaching. Record keeping also helps in taking key decisions when assessing the learner for successful completion of the course (ie) assignments, lab test reports, etc. It is also noteworthy that every individual has different learning needs which needs to be accommodated by a single teacher. Without proper planning and accurate record keeping, it is impossible to deliver results. In short, record keeping, helps me and the learner to set goals and track progress.
TYPES OF RECORDS:
There are different types of records to maintain depending on what we need them for. As a lecturer, I would maintain three different types of records.
1. Teacher’s records
2. Learners records
3. Mandatory records

Teacher’s records:
This constitutes of all the records that is needed by me to deliver a course within a subjective frame of time. As a Lecturer, this is usually my first record and plan to deliver the subjects allotted to me. I will be explaining this more in the following sections:
Scheme of Work:
This is a framework prepared by me based on the syllabus to teach throughout the course. It contains teaching methodology, when, what and how to teach, tutorials, discussion details and assessment plans. It contains a plan of how to assess the learners understanding and making sure that all learning outcomes are achieved.
Lesson plan:
I always ensure that I have a lesson plan for every subject I teach. This plan contains all details of every day activity. It contains learning objectives for that particular day, teaching procedures, required materials, assignment and details about learner’s appraisal for that day.
This level of detailed planning from a teacher’s end is required for a consistent delivery of any course material. Both scheme of work and the lesson plan will enable the teacher and the learner to spread the weight of the lessons into sizable chunks to ensure the required understanding and subject knowledge is achieved.
LEARNERS RECORDS
A learner’s record helps to track individual student’s performance. It clearly identifies the area of strengths and weaknesses of a learner. From a lecturing perspective, it gives me focus as to where the learners need more or less. The different types of learner records are classified as below:
Individual Learning Plans (ILPs):
ILPs are developed in conjunction with the learner to assess strengths, performance, progression and barriers to learning. According to this, I can plan to support their developmental needs.
Progress report:
Progress reports are nothing but scorecards. The progress report gives us the exact percentage/numbers in each area though not in any details. Both teachers and the students get pointers from this, which can lead into development of ILPs. This is by far the most widely used record in all types of learning environment.
Assessment course forms:
Assessment course forms are usually developed by the awarding bodies for individual courses. These are then given to tutors to assess competencies of students for that particular course. It is mainly used for scoring/giving feedback in exams/assessments. It provides the assessor, the learner’s grasp for the subject and helps tutors to refine the ILPs accordingly.
MANDATORY RECORDS
Attendance Register: It is used to monitor learner’s presence. This helps to improve learners overall academic performance and to get higher grades and reassessing the teaching methods.
Personal details records:
This is a basic record required by any organization to admit candidates to a course. It contains contact details, next to kin, previous qualification, experience and achievements. It enables the institute to match candidates to right course. These details are maintained and managed according to the confidentiality agreement and Data Protection act 1998.
Health and safety records
H&S records are maintained by both organizations and teachers respectively. These contain any risk assessments done for individual classrooms and/or buildings to maintain safety and security for all accessing the site.