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  • Topic: Microsoft Office, Microsoft Office 2000, Business letter
  • Pages : 5 (753 words )
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  • Published : May 15, 2013
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© Dr. LeeAnne G. Kryder, Business & Technical Communication 2006-2007

Page 1

BLOCK Letter Format—the most common and most formal format for business letters IF YOU HAVE LETTERHEAD, Begin with the date. IF YOU DO NOT HAVE LETTERHEAD, begin with your return ADDRESS and date 215 Microsoft Lane Seattle, Washington 34991 30 March 1999 Ms. Susan Briggs, Director EcoBusiness Strategy Marketing 121 South Market St. Typically, have introductory paragraph present San Francisco, CA 94116

“the bottom line” and a “blueprint”
Dear Director Briggs: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXX. XXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXX. XXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXX XXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XX XXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXX Sincerely,

Mr. Marty Henderson
Mr. Martin Henderson, CPA

© Dr. LeeAnne G. Kryder, Business & Technical Communication 2006-2007

Page 2

SEMI-BLOCK Letter Format—less formal than block, but more formal than modified semi-block. IF YOU HAVE LETTERHEAD, Begin with the date. IF YOU DO NOT HAVE LETTERHEAD, begin with your return ADDRESS and date

You’ve Got Letterhead CPAs
Phone: 213-987-1564 E-mail: yougotCPA@aol.com Web:

215 Microsoft Lane Seattle, Washington 34991
http:// www/yougotCPA

30 March 1999 Ms. Susan Briggs, Director EcoBusiness Strategy Marketing 121 South Market St. San Francisco, CA 94116

NOTE! Everything is about the same as block, BUT the date, complementary close, and signature block move to the right. And, if there isn’t letterhead, the XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX return address XXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXwould also move. These elements must line up on their left XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX margins. XXXXXX. XXXXXXXXXXXXXXXXXXXXX. else moves to the right...including optional Nothing elements Dear Director Briggs: XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXX. XXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXX XXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX.

XXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXX XXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XX XXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXX XXXXXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXXXXXX. XXXXXXXXXXXXXXXX Sincerely,

Marty Henderson
Mr. Martin Henderson, CPA

© Dr. LeeAnne G. Kryder, Business & Technical Communication 2006-2007

Page 3

MODIFIED, SEMI-BLOCK Letter Format—least formal, most friendly, and personable. Typically use this if you have an existing, friendly relationship or if you know the recipient prefers this style. IF YOU HAVE LETTERHEAD, Begin with the date. IF YOU DO NOT HAVE LETTERHEAD, begin with your return ADDRESS and date 215 Microsoft Lane Seattle, Washington 34991 30 March 1999 Ms. Susan Briggs, Director NOTE! Several changes here: EcoBusiness Strategy Marketing 1. first name, followed by a comma 121 South Market St. 2. indented first line for each paragraph San Francisco, CA 94116

3. the date, complementary close, and signature block move to the right. And, if there isn’t letterhead, the return...
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