How to maintain up to date, complete, accurate and legible records. Record events as they happen or shortly afterwards to get the most complete and accurate account of what has happened. Ensure and entry is made every day
Only record facts not hearsay or personal opinion.
Check care information on a regular basis and update records to reflect this only write in black pen
have entries for medication or diagnosis double checked and signed.
How to ensure the records are stored securely.
Make sure that there is a designated area for the records to be stored and ensure that everybody knows to put them back immediately after use.
How to ensure security when reading or making entires
Only read the files in the secure office so they are not visible to people walking by Again only make entries whilst in the secure office so they are not visible to passers by
When storing the records in the office ensure that they are put back in the cupboards and the locks are working securely, in the office we have magnetic locks on the doors with no visible handles or locks.
List of key legislation
Sex Discrimination Act 1975, Amendment 1982, 1999
Equal Pay Act 1976
Race Relations Act 1976, Amendment 2000. Amendment Regulations 2003 Employment Rights Act 1996 and the Employment Relations Act 1999 Disability Discrimination Act 1995, Amendment in force from October 2004 Protection from Harassment Act 1997
Human Rights Act 1998
European Race and Employment Directives 2000
Disability Rights Commission Act 2000
Employment Equality (Sexual Orientation) Regulations 2003 Employment Equality (Religion or Belief) Regulations 2003