formats of a business letter

Topics: Typography, Letter, Salutation Pages: 5 (391 words) Published: September 29, 2013
FORMAT
OF A
BUSINESS
LETTER
Reporters:
JADY CLAIRE J. LULLEGAO
RUEL L. CARPON
Bsed-2C

BLOCK FORM
 All

lines of the heading
and inside address aer
blocked
 All paragraphs begin
flushed to the left margin
of the page
 The complimentary
close usually aligns with
the date lines
The signature is blocked
with the complimentary
close

INDENTED OR
TRADITIONAL FORM
 Each line of the heading
and the inside address is
uniformly indented by either
three or five spaces more than
the line it precedes.
The complimentary close is
aligned with the date line.

 The signature is written
two or three spaces to the
right of the point at which
the complimentary close
begins
uses closed punctuation
Example:
Order Letter

FULL BLOCK FORM
 All lines are flushed to
the lefthand margin of the
page except possibly the
date line and the file
reference
Example:
Acknowledgement
Letter

SEMI-BLOCK FORM
The first line of each
paragraph is indented five,
sometimes ten spaces
Standard punctuation is
commonly used.
Example:
letter of inquiry

HANGING-INDENTED
FORM
The heading, the inside
address and the signature
conform with the block style.
Paragraph beginnings align
with the lefthand margin of the
page.
All rest of the lines are
indented five spaces from the
lefthand margin

SIMPLIFIED
LETTER
Similar to full-block
format, with all the parts
beginning at the left
margin.
Example:
Letter of Giving
Instruction

Note this following details to
form a simplified letter:
1.
Place the date in top
position.
2. Block the address at
least three space
below the date so that
a window envelope
may be used if
desired.
3.
Place the subject
caption at least three
spaces below the
address. Full capital
letters may be used.
4. Omit the salutation

5.

6.

7.
8.

Block the paragraphs ;
double- space between
paragraphs.
Indent quoted matter ad
listings five spaces. If
items are numbered, place
the numbers at the left
margin.
Omit the complimentary
close.
At least five spaces below the
body of the letter, type in one
line the name of the dictator
with his title or departmental
connection. Full capital letters
are commonly used.

9. Place the source
reference below the
typewritten signature. It
may be omitted
10. To indicate a carbon
copy, type the name of
the receiver below the
last line. If more than one
copy is to be sent, list the
names of the receivers in
one line.

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