Convocation Ceremony Project Report

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REPORT ON

ORGANIZING GRADUATION CEREMONY 2011
AT
IIM LUCKNOW

SUBMITTED TO

COMMUNICATIONS GROUP
IIM LUCKNOW

[pic]

AS PART OF THE COURSE
WRITTEN EXECUTIVE COMMUNICATION

DATE OF SUBMISSION
NOVEMBER 23, 2010
ACKNOWLEDGEMENTS

At the very outset, our group would like to thank Prof, our guide and mentor for providing us with the opportunity to perform a study on such a practical, relevant and live issue of communication channels and areas of improvement during convocation.

We would also like to extend our sincere gratitude to the Office of the Director, IIM Lucknow for providing us an access to the previous years’ letters, invitations and other relevant documents.

We would like acknowledge the support and cooperation extended by the various committees, departments and offices by ways of sharing information and providing valuable insights.

Our sincere thanks to Mrs. Anuradha Manjul, In-charge, PR Cell for sharing her experiences and helping us to understand the modus operandi of external media.

Last but not the least, our heartfelt thanks to the senior students who assisted and guided us whenever required.

Section-A, Group No: 7
November 16, 2010

TABLE OF CONTENTS

1. List of Illustrations..................................................................................................i 2. Letter of Transmission.....................................................................................ii 3. Executive Summary..................................................................................................iii 4. Introduction............................................................................................................... 5.Communication Channel

5.1 Stakeholders of external communication……………………………………….
5.2

7.Conclusions & Recommendations
7.1
7.2

8.References

LETTER OF TRANSMISSION

To: Ref: Project Submission

From: Sec A, Group No: 7Date: December 23, 2010

Ref Sub: Project Submission - ORGANIZING GRADUATION CEREMONY 2011

Organizing the Graduation Day ceremony requires tremendous efforts and great amount of co-ordination between the various stakeholders involved. Hence it becomes a great model to study and learn from. The graduation day involves a number of powerful communication devices, all of which help learn the various tools of communication. Further it provides an understanding of key aspects necessary for successfully organizing an event of such stature.

Further the graduation day is very important in the life of any student as it will remain as one the most memorable days of his/her life. Hence, with such high stakes involved, it becomes imperative that such an event is well studied and continuously refined.

Thereby, in order to assess the various aspects of the graduation day ceremony, an attempt was made to gather that from various sources. Members of the IIM Lucknow Convocation Committee were interviewed. Further various documents of communication were collected and studied. Also data was gathered from various online repositories and websites.

After evaluating the data gathered, an assessment of key aspects of the Graduation Day was done. The analysis of the various processes involved showed a very effective implementation methodology. The cumulative work was very well divided into sub-teams. Each team was well represented. Although the communication between various sub-teams can be further increased, the present interactivity between various sub-teams was fairly effective.

Amongst the most praiseworthy aspects of the...
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