Computerized Enrollment System for Kings' Montessori School

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COMPUTERIZED ENROLLMENT SYSTEM FOR KINGS’ MONTESSORI SCHOOL

A Thesis
Presented to
The Department of Information Technology
QUEZON CITY POLYTECHNIC UNIVERSITY

In Partial Fulfillment
of the Requirements for the Degree
BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY

Abuan, RonaldoRay
Asuncion, Janine Marie
Coronel,Carlo Andrei
Mercado, Renelly
Morga, Rechelle
Talana, Elvie

(September, 2012)

APPROVAL SHEET

In partial fulfillment of the requirements for the degree BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY, this thesis entitled “COMPUTERIZED ENROLLMENT SYSTEM”, has been prepared and submitted by (Group Members), who are hereby recommended for oral examination.

PROF. Leticia V. Sarabia, LCB, MEM
Thesis Subject Adviser

Approved by the Committee for Oral Examination with a grade of______ on September 22, 2012.

PROF. MARC VOLTAIRE A. PADILLA, MIS
Chairman, Thesis committee

PROF. E. MAGBAYAOPROF. LAARNI AQUINO
Member1 Member2

PROF. JOSEPHINE TAN PINGUL
Member3

Accepted and approved in partial fulfillment of the requirements for the degree BACHELOR OF SCIENCE IN INFORMATION TECHNOLOGY.

PROF. MARC VOLTAIRE A. PADILLA, MIS
Director, Information Technology Department
Date: __________________

ACKNOWLEDGEMENT

This thesis would not have been possible without the guidance and the help of several individual who in one way or another contributed and extended their valuable assistance in the preparation of this study. First and foremost, our outmost gratitude to Prof. Leticia V. Sarabia who has been the ideal thesis subject adviser. Her sage advice and patient encouragement aided the writing of the thesis in innumerable ways. Dr. Leonardo V. Farochilen the director of Kings’ Montessori School who allow us to conduct our thesis study. To Mr. Elbik john Herrera whose advise helped us in creating and planning for our title proposal. And to our beloved parents and guardians who supported us all throughout this study.

ABSTRACT

Title: COMPUTERIZED ENROLLMENT SYSTEM FOR KINGS’ MONTESSORI SCHOOL

Proponents: Abuan, RonaldoRay, Asuncion, Janine Marie, Coronel Carlo Andrei, Mercado, Renelly, Morga, Rechelle,
Talana. Elvie

Adviser : PROF. Leticia V. Sarabia, LCB, MEM

Degree: Bachelor of Science in Information Technology

Date Completed: September, 2012

Kings’ Montessori School is using a manual Enrollment System for almost 19 years. Although they are comfortable with the kind of system they are still using these days. The researchers would like to analyze and study the current system and problems they are encountering every Enrollment period. The researchers found out that for so many years that this school operates the files and the data from the pioneer and current students of the said school are becoming vast and bulky, so handling these amount of data from the first year it operates until today is quiet challenging. What if there are students who studied at this school and after a decade or more, he /she will request to get the copy of their Transcript of Records? Can the management of the school provide the requested file? The researchers found out that they are not keeping the copy of the grade of students once it reaches 10 years of keeping by the school Registrar, they will surrender it to the Department of Education. The researchers also noticed that those files are prone for disasters like floods and fire. The school is not prepared with backups for this kind of situation. Redundancy and loss of data sometimes occurs, and on the part of Accounting Department they spend more time in computing students remaining school fees. And writing it in an index card. The researcher would like to design a system in the use of...
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