Computerized Enrollment System

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CHAPTER 1
BACKGROUND OF THE STUDY AND ITS SETTINGS

1.1.Introduction

Computerization is a control system that manages processes in industrial workplace. It reduced human errors and processing time, thus it can boost productivity and resulted into high quality of product produce. In Information System, computerization is concerned about interrelating different but interdependent transactions. This can result in a system with well-integrated processes that can perform much faster and more accurate than a manual system.

Enrollment is the process of entering and verifying data of student to register on a particular school. Different interrelated processes build up enrollment procedures called Enrollment System (ES). ES are used particularly in recording and retrieving student’s information. Tracking student’s information is also one feature of ES, in which the school can trace the standing of a student. Verifying payments was also added to update or browse student’s billings.

Enrollment System is a good example of a computer generated process. This can lessen the workload and provides accurate information needed of the school. As a result, it will benefit not only the student but the administration as a whole.

Enrollment System is very essential in a school. In the case of Nyongani School Inc., it is composed of a manual system. Directress used manual system in recording and retrieving student’s information. She also has information about student’s payment. In fact, she does all the record keeping just by using ballpen and columnar sheet. On the other hand, Registrar Department also used manual system as a way of recording and retrieving student information. Another department is Accounting Office that administers student’s payment manually.

Above our observation, human interventions will highly involve in this type of system. As a result, this may involve errors and redundancy of data resulting troubles in organization.

1.2.Background of the Company

1.2.1.History of the Company

The establishment of Nyongani School Inc. was conceived and planned during the year 1985 with the purpose of bringing quality yet affordable primary education close to the home’s of some 500 children from families living within T.S. Cruz Subdivision, Interville III Subdivision, and Greenfields III Subdivision. The vision was to create a new school in the area that would help parents cut down costs on transportation allowances and safety hazards as brought about by sending kids to schools located around the busy town of Novaliches.

The name “Nyongani” was proposed from the name of its founder, Dr. Tobia Nyongani. It was transferred as time goes by to relatives. In present time, the grand daughter of founder, Mrs. Thelma S. Nyongani was the school directress.

The school which was then housed on a two-storey residential building along Osmeña street formally opened in June of 1985 with only the Nursery, Kindergarten 1, Kindergarten 2 levels initially having a total enrolment of 36 students with 3 highly competent and trained teachers.

Subsequently, three levels were added yearly until the school year 1987-1988 when the first batch of grade VI students graduated. Its enrolment continued to increase in the years that followed when it market extended to other areas like Llano Road, Queensland Subdivision within its vicinity. In 1996, as it continued to attract more students, the school has to move to a new and permanent location- a 1,039-square meter lot at the corner of the Interville III Subdivision.

Meanwhile, the number of concerned parents has grown swiftly in favour of the location, functionality and curricular offerings at the same school. Given the recognition, the school recently opened the High school level to meet the demand of the parents wanting their children to continue their education in the same pre-school, elementary tradition have grown and accustomed.

Just last 2006; the second floor...
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